We have collected a number of frequently asked questions and answers and will continuously fill up with more. Is there any question you miss? Please contact kommunikation@sulf.se.
Questions and answers
Below we have collected some important questions and answers regarding the coronavirus. As information and recommendations are subject to change, we also recommend that you consult the information provided by the relevant authorities.
Folkhälsomyndigheten, The Swedish Public Health Agency.
Krisinformation.se, Emergency information from Swedish authorities.
Arbetsgivarverket, The Swedish Agency for Government Employers (in Swedish).
Försäkringskassan, the Swedish Social Insurance Agency.
1177 Vårdguiden, the healthcare advice telephone service, has information about when you need to contact the healthcare service and about treatment.
Due to the impact of the coronavirus (covid-19), the SULF Central Office has investigated different ways to conduct our centrally arranged training courses and conferences. This has resulted in different solutions for different events and activities.
Regarding local activities, the local SULF association at the each higher education institution will decide whether the activity is to go ahead as planned. If the SULF Central Office receives information regarding cancelled events, we will include this information in our events calendar (in Swedish).
(12/12-2020)
In addition to sickness benefit from the Swedish Social Insurance Agency (Försäkringskassan) and the supplementary compensation you can receive through your collective agreement when you have sickness benefit, you can also receive compensation through any other health insurance policies that you have taken out yourself. Members of SULF can take out health insurance and endowment health insurance through Folksam, for example. This health insurance can provide compensation if you have been ill for more than 90 days and the endowment health insurance can provide compensation if you have been ill for at least one year. To check whether you have such insurance or to report an injury, contact Folksam on 0771-950 950. You can also log in to their website using BankID to see what insurance you have.
If you believe that you may have been infected at work, for example if you have worked in a laboratory that analyses samples, worked in healthcare or otherwise cared for infected people or handled infected materials, you can also apply for compensation for occupational injury. You can read more about this on the AFA Insurance website (in Swedish).
(12/2-2021)
On March 11, 2020, the government and its collaboration partners announced that the compensation-free sick leave period waiting allowance will be waived during a limited period and that the state will bear that cost. The applicable time period was to be from March 11, 2020 to June 30, 2021.
As previously, the employer will not pay sick pay for the first day of sick leave, but will make a deduction (i.e. what was previously the qualifying, compensation-free day). However, you can then apply for reimbursement from the Social Insurance Agency, and the application can be made retroactively from March 11, 2020. You do not need to have notified them at the time you were ill.
The compensation will be a fixed standard amount of SEK 810, regardless of the actual size of the qualifying period deduction made by the employer. Unfortunately, this means that most SULF members will not receive full compensation for the salary deduction, as the amount only covers in full deductions made on salaries up to around SEK 21 850 per month.
The extra 10 per cent (plus just under 90 per cent of salary that exceeds the maximum salary level that the Social Insurance Agency covers) that the employer pays as a supplement applies only after the sick pay period, i.e. from day 15, which is when sickness benefit is payable. Before that, the level of 80 per cent of the salary (sick pay) applies.
(7/4-2021)
Medical certificate to the Social Insurance Agency: The Social Insurance Agency (Försäkringskassan) requires a medical certificate from day 21 when you apply for sickness benefit. This rule applies until 30 June 2021. For more information, please see the Social Insurance Agency website.
Medical certificate to your employer: Normally, the right to absence from day 8 requires that a medical certificate be submitted to the employer. The right to supplementary sickness benefit requires that the employer receives a medical certificate from day 15 of your absence. Under the prevailing circumstances, the employer does not need to receive this medical certificate until day 22 of your absence. For more information, please see the website of the Swedish Agency for Government Employers, Arbetsgivarverket (in Swedish).
(7/4-2021)
If your employer decides without citing grounds stated in the Swedish Contingency Protection Act that you are to work at home or completely refrain from working, you are entitled to receive salary. For example, the employer may have decided as a precautionary measure that all employees should work from home.
(16/3-2020)
Only medical doctors are able to decide whether to place a person in quarantine if they have been or can be presumed to have been infected. If such a decision has been made, you must not work. If you work in the state sector, the collective agreement states that you are entitled to retain your salary if a doctor has decided that you must not work because you are, or are suspected to be, a carrier of infection. This is referred to as disease carrier pay.
If you do not work in the state sector and are not allowed to work because you are infected or may be infected with the coronavirus, you may receive disease carrier allowance from the state. The Swedish Social Insurance Agency decides which form of compensation you are entitled to.
(16/3-2020)
Yes. At present, the relevant authorities do not recommend any general closure of workplaces. If your employer chooses to close the workplace anyway, you are entitled to your salary as normal.
(16/3-2020)
As part of its role and obligation to manage and direct staff, the employer may require that your work be carried out away from the workplace, but of course you have the right to receive your salary as usual.
(16/3-2020)
No, you cannot demand to work from home. Absence from the workplace without permission can be seen as a refusal to work, and you therefore run the risk of serious consequences.
You should try to have a dialogue with your employer and talk about why you are worried and what solutions might be possible. If you are able to do your job from home, it may be an option but not something that you can demand. As part of its role and obligation to manage and direct staff, the employer may require that your work be carried out in the workplace.
(16/3-2020)
The employer can impose such work on you, but you should ensure that it is properly documented, for example by updating your work task plan so that it is clearly stated that you are obliged to work in addition to that which was stated in the original plan. Since teachers have annual working hours, working hours can be reallocated during the year. If at the end of the year it turns out that you have been ordered to work more than your normal annual working hours, you are entitled to overtime or extra-time compensation, depending on whether you work full-time or part-time. If teaching is scheduled for evenings or weekends, there may be additional compensation.
If you receive extra assignments, the guidelines above are generally valid, meaning that you must ensure that the extra work this involves is documented and included in your work task plan. Your employer may then either remove other duties during the year so that all work is accommodated within your annual working hours or otherwise ensure that you receive compensation for the overtime or extra work that is required. When reallocating work, the stipulations of local collective agreements are also to apply, so any minimum time allowed for research or skills development is to be maintained.
(12/2-2021)
No, employees whose working hours and salary are reduced because the employer wishes to adapt to ongoing conditions in an economic downturn, known as short-time working, cannot receive unemployment benefit for the income they lose. A major part of the income loss is instead covered by other means. Only those who are made redundant and unemployed full-time or part-time can receive unemployment support, and in such cases it is important that you have been a member of the unemployment insurance fund, (a-kassa).
By law, public sector employers such as the state, regions and municipalities may not implement short-time working.
(12/2-2021)
There are still some temporary rules regarding unemployment insurance due to the pandemic. For the latest information, please contact your unemployment insurance fund (a-kassa). Akademikernas a-kassa unemployment insurance fund has collected up-to-date information on the latest changes here.
Membership of an unemployment insurance fund (a-kassa)
SULF recommends that you join the AEA unemployment insurance fund as soon as possible if you are not already a member, and that you contact them if you have further questions about your unemployment insurance.
The SULF income insurance
As a member, you are also covered by SULF’s income insurance. To be eligible to receive compensation from the income insurance, you must have been a member of SULF for at least 12 months when you become unemployed, be entitled to income-related benefit from the unemployment insurance fund and have had a salary that exceeds the ceiling, which from 13 April 2020 is SEK 33 000 per month for 100 days, (previously SEK 25 025 per month). From day 101 you can receive compensation from the SULF income insurance if you have had an income of SEK 27,500 per month, (previously SEK 20 900 per month.)
Our insurance provides compensation for the first 150 days and gives you a total of around 80 per cent of your previous income, including the amount you receive from the unemployment insurance fund. The 150 day period begins on the first day of your unemployment . If your salary was between SEK 27 500 (SEK 20 900 from 29 June 2020) and SEK 33,000 per month, you can receive compensation from the SULF income insurance for 50 days. Also, see below for information on how to receive compensation from the Job Security Foundation, Trygghetsstiftelsen, if you are eligible.
See here for more about our income insurance.
Supplementary income insurance cover
You can take out a supplementary insurance that covers an additional 150 days here. The supplementary insurance must be taken out no later than 12 months before the first day you become unemployed.
What do you do if you are also entitled to financial support from the Job Security Foundation (Trygghetsstiftelsen)?
If you are entitled to additional support from the Job Security Foundation, you must make an application to the Foundation through our transition agreement. The same applies if you have not worked in the state sector and are covered by another transition agreement, but in that case you apply to another job transition organisation.
If you are only entitled to just 44 compensation days from the Foundation, (which applies if you have been employed on a fixed-term contract by the same employer for at least three consecutive years), you should start by applying for compensation from the Foundation. They will reimburse you for the first 44 days if you have had a salary above the maximum amount compensated for by the unemployment insurance fund, and you can then apply for compensation from the SULF income insurance. You can then receive compensation for up to 150 more days, making a total of up to 194 days. If you have taken out the supplementary insurance in time, you can receive compensation for up to a further 150 days through that. If you have had a salary of between SEK 27 500 and SEK 33 000 per month, you should apply for compensation for the 44 days from the Job Security Foundation from day 101 of your unemployment period.
If you have had a salary of between SEK 27 500 and SEK 33 000 per month, the Job Security Foundation can provide compensation for 44 days from day 101 of your unemployment period. Application for compensation should be made to the Foundation.
(7/4-2021)
No, not unless an agreement has been made.
(3/4-2020)
The employer can impose such work on you, but you should ensure that it is properly documented, for example by updating your work task plan so that it is clearly stated that you are obliged to work in addition to that which was stated in the original plan. Since teachers have annual working hours, working hours can be reallocated during the year. If at the end of the year it turns out that you have been ordered to work more than your normal annual working hours, you are entitled to overtime or extra-time compensation, depending on whether you work full-time or part-time. If teaching is scheduled for evenings or weekends, there may be additional compensation.
If you receive extra assignments, the guidelines above are generally valid, meaning that you must ensure that the extra work this involves is documented and included in your work task plan. Your employer may then either remove other duties during the year so that all work is accommodated within your annual working hours or otherwise ensure that you receive compensation for the overtime or extra work that is required. When reallocating work, the stipulations of local collective agreements are also to apply, so any minimum time allowed for research or skills development is to be maintained.
(12/2-2021)
You can start by asking your employer if you can take leave of absence to work within the health service. If your employer agrees, you can take a job there and you will then be covered by the employment conditions governed by the collective agreements that apply there. With regard to earned pension rights, you will be covered by the agreement that applies in that sector, and we recommend that you join the defined contribution scheme AKAP-KL. Our assessment is that this would normally be the most advantageous solution for you, but if you have previously worked within the health care region and were born before 1986, it may be worth investigating whether it is better for you to join the defined benefit scheme KAP-KL. Contact us for more information about this.
If you are an associate professor/senior lecturer or professor with joint employment, you can increase your employment within the health care region within the scope of your existing employment. If this is the case, you should not take leave of absence and you will continue to be covered by the state pension agreement. Any extra remuneration that may be paid during the time you work in healthcare, (such as overtime or on-call and emergency response allowance), is not normally included in the basis for occupational pension, but The Swedish Association of Local Authorities and Regions has recommended that such remuneration should be included in the basis for municipal occupational pension in the current situation. If this is not possible, there is also scope to enter into a local collective agreement on extra provisions for the state occupational pension. Contact the Saco-S Association at your higher education institution for more information on the rules and agreements that apply in your case.
(4/5-2020)
From 15 December, parents who are absent from work to take care of sick children need to provide a medical certificate to the Social Insurance Agency (Försäkringskassan) if the child is ill for 22 days or more. This also applies if the parent needs to be absent from work because the child’s usual care-giver is sick.
This rule applies until 30 April 2021.
To find out more, please see he Social Insurance Agency’s website.
(19/12-2020)
In this situation, your employer is not required to pay your salary. However, you may have the right to be parental leave under the Parental Leave Act. Other options may be that you agree with your employer that you will work from home or take part of your annual holiday or leave of absence.
You have the right to take leave for child care purposes (VAB) with temporary parental allowance in accordance with Chapter 13 of the Social Insurance Code and Section 8 of the Parental Leave Act if a child is ill, is a carrier of infection or its usual carer is sick. This also applies if there is a genuine suspicion that the child is spreading infection, for example if a doctor or nurse has made such an assessment.
(16/3-2020)
SULF is of the opinion that higher education institutions should primarily investigate the possibility of conducting thesis defences on schedule using digital solutions. UKÄ, the Swedish Higher Education Authority, has also recently announced that it sees no legal barriers to remote thesis defences (in Swedish), but that institutions may need to be take some measures to fulfil the requirement that doctoral thesis defences are to be public.
If it is not possible to conduct the public defence of your doctoral thesis digitally, it is our view that you are to continue to be employed until your doctorate has been completed. This is a situation that is beyond your control and, in SULF’s opinion, the circumstances are such that there are valid reasons to extend your employment beyond your four years of full-time studies. Arbetsgivarverket, The Swedish Agency for Government Employers, has also stated that it regards the Corona situation as grounds for an extension if you have been prevented from carrying out your work as a result.
Please note that it is not possible to receive unemployment benefit if your employment ends and the studies have not been completed. Normally, a doctorate is regarded as completed when the dissertation has submitted for printing and all courses have been completed. For more information on this matter, please contact the Akademikernas a-kassa unemployment insurance fund.
(30/4-2020)
Parental leave to care for a sick child, as well as any other forms of parental leave, gives you the right to extend your doctoral employment if this is necessary in order to complete your doctoral studies. If the employer chooses to adopt another solution, this may constitute a violation of the prohibition against discrimination provisions in the Parental Leave Act, since you will not enjoy the same conditions as a doctoral candidate who has not taken parental leave. We recommend that you raise this issue with your supervisor and head of department/manager and ensure that it is documented in your study plan.
(27/3-2020)
Employment as a doctoral candidate is to be for a period corresponding to four years of full-time studies. Your employment may therefore be extended in certain circumstances so that the total time is the equivalent of four years. Normally, it is not a problem to get an extension to make up for time off when you are absent for things like sick leave or parental leave, for time spent teaching or for participating in research that is not part of your thesis work. However, it is always important that any such time is documented, preferably in your individual study plan.
During the coronavirus epidemic, questions have been raised about what rules apply regarding the extension of employment. SULF’s view is that it is permissible under the regulations to extend the employment if the doctoral candidate’s studies and research are delayed for reasons other than those stated above. It can also be permissible in circumstances not related to the coronavirus situation, such as the need to change supervisor.
It is important that you maintain regular contact with your supervisors about how your situation is affected and how much and why your doctoral studies have been delayed. There may be many reasons for a delay, depending on what you are working on, so it is difficult to list all examples, but some typical reasons may be cancelled courses, cancelled travel, lack of access to infrastructure or anything else needed to carry out the project. It may also be the case that you need particular support that can no longer be provided. If you are required to teach more students, that time should as usual be outside the doctoral studies. Make sure that everything relevant is documented.
How your doctoral studies are financed should not affect the possibility of extension. Everyone is to be treated equally based on their circumstances and the reasons that exist for an extension. If external funding is insufficient or cannot be redeployed over time, the institution is to take responsibility for it. In practice, there is no denying that it may be a question of whether there is money available to extend the employment. Here, too, there must be equal treatment so that those who have valid reasons can be granted an extension, regardless of whether they happen to be in a wealthy or less wealthy environment. SULF has also pushed for higher education institutions to be given greater resources by the government to resolve this situation.
The question of a general extension for all doctoral candidates has also come up in some places. This could be something that can be brought up at all higher education institutions or departments within higher education institutions. One reason to support this approach could be that everyone has been negatively affected by the current situation in some way and that it would be reasonable, and even easier from a purely administrative perspective, to give all doctoral candidates a short extension. However, it is important that there would then always be an opportunity to give further extensions on an individual basis so that it is recognised that such a standard solution would not cover all eventualities.
(26/5-2020)
No, the employer does not decide what you do in your spare time and cannot demand that you cancel a trip. If you agree with the employer and they can pay for the cancelled holiday, that may be a solution, but it is not something that the employer can demand. At the time of writing, the Swedish authorities recommend that people avoid all unnecessary travel, regardless of country.
(16/3-2020)
As a general rule, the entire year’s annual holiday leave should be allocated to the year in which it was earned, which is usually the same as the calendar year. The main holiday period should normally be arranged so that you can take continuous holiday leave of at least four weeks during the period of June to August. You can agree with your employer to divide your holiday so that you do not have holiday leave for a continuous four-week period, but the employer cannot force you to divide the holiday so that you have less than four weeks continuous holiday leave during June-August if this is not permitted specifically in a local collective agreement. However, if there are special circumstances, the employer may place your continuous vacation outside the period of June to August.
If the employer does not consider it possible to grant the whole of your annual holiday leave during the year it is earned, for example because you have to spend more time preparing digital teaching for the autumn term, the unused days will be converted into saved holiday days at the end of the year if they do not exceed the total number of days that may be saved, (no more than 30 days according to the state sector collective agreement). If they cannot be saved, the value of them must be paid to you after 31 December. Should your employment end before the end of the year, the holiday days that could not be paid are to be compensated for by approximately 5 per cent of your monthly salary per holiday day. You can find out more by reading our FAQ regarding working time here, especially now that many teachers are being assigned to prepare both campus and digital education.
Before deciding on the timing of this year’s holiday leave, you can ask to save holiday days. You have the right to save all annual holiday leave days except 20 per year as long as you do not exceed the total number that may be saved. Another option is to agree with your employer that you convert a number of annual holiday leave days that cannot be taken this year into salary or an additional pension provision.
Saved holiday days from previous years can only be taken if you and your employer agree. The main rule here is that the employee chooses which year the saved holiday days are taken. The collective agreement provides for an exception to the rule saying that saved holiday must be taken within five years, which means that you can save your holiday days for longer. If the saved annual holiday leave days have not been taken when your employment ends, they are to be compensated for financially. This applies even if you have fixed-term employment that is about to expire.
If the employer has already made a decision about when you can take your holiday leave, you cannot demand that it be changed. That requires an agreement between you and your employer. As a rule, the employer cannot change the timing of holiday leave when it has been granted either, since such a decision is binding. Should the employer wish to change the decision, you should contact your local association if you do not wish to agree to the change.
Please note that there may be local agreements, not least for teachers, researchers and doctoral candidates, regarding how annual holiday leave should be allocated, for example, “standard holiday weeks”. If so, that agreement is to be followed. There are also special rules on how holiday can be taken during a notice period and what happens if you are ill during your holiday. Contact your local association if you would like to know more about these matters.
Finally, as a general rule, the employer must notify you two months in advance regarding when you can take your annual holiday leave. This also applies if you have fixed-term employment that is about to expire.
(26/5-2020)
The short answer to this question is no. According to the Swedish constitution, if you work at a state university or any other public sector employer, you are protected against physical intrusion, for example vaccinations. A state employer can therefore not demand that its employees be vaccinated. If you are employed at a private university, the rules and legislation are less clear, but it is also unlikely that private employers would be deemed as entitled to demand that employees be vaccinated.
(March 5 2021)
Even though employers cannot force anyone to be vaccinated, they have a responsibility under the Work Environment Act to take all necessary measures to prevent employees from being at risk of ill health or accidents. This means that the employer must act if there is a risk of infection.
If there is a risk of infection, the employer must eliminate the risk if possible. If that is not possible, the employer must limit the risk. In the final instance, the employer must protect employees by through the use of personal protective equipment or other measures.
The risk of infection and spread of infection can be managed in different ways depending on the work in question. Many higher education institutions have already introduced distance learning, digital meetings and work from home. For work that requires an employee to be present at the workplace, it may instead be a question of requiring physical distancing, good ventilation, thorough cleaning and the use of protective equipment. In some workplaces, it may also mean that only vaccinated staff may perform certain tasks. In the higher education sector, this could be the case in educational programmes such as medicine, care and health.
In exceptional cases in specific workplaces, staff who do not wish to be vaccinated could therefore be reassigned and given other work tasks within the framework of their employment until there is no longer a risk of infection. Decisions on such measures may only be taken following consultation and, in some cases, co-determination negotiations with the trade unions.
(March 5 2021)
Copyright
Traditionally the university teacher, and not the university, owns the copyright to teaching or research material. Consequently the university normally may not use the teacher’s copyright-protected material without permission.
No there is no difference. Copyright, and the intellectual property rights of academic staff, apply to both teachers and researchers in the same way.
There is an intellectual property rights of academic staff stated in the Right to Inventions by Employees Act. However there is also such an exception within copyright. This follows a tradition that has been observed for a very long period of time and is described in several government reports.
Yes. If something is to be protected by copyright it must contain a certain amount of independence and originality, what is termed its level of originality. However, requirements concerning independence and originality are not strict and, in practice, most material that is lectured, written, drawn or created in any other way is protected by copyright.
There may be exceptions, see the question If the teacher is paid to work extra hours to create this course material, does this affect copyright?
Yes, in this situation a department, or the equivalent at a university, may have acquired a certain right of use to the teaching material. This applies only, however, if there is an agreement between the teacher and university that the extra fee is payment so that the university will be entitled to use the material. This must always be assessed in each individual case.
As copyright owner, teachers make their own decisions as to whether presentations or other material is put up on the course webpage. It is necessary that the university has gained the permission of the teacher to store the teaching material digitally. Consequently the university may not transfer digital material in any other manner to the students, for example by e-mail. The teacher’s permission is necessary to do this.
According to the intellectual property rights of academic staff, copyright of lectures belongs to the teacher, and the university must obtain the teacher’s permission to put recorded lectures up on the course webpage.
The point of departure is that teachers, as originators, own the copyright to their teaching material. However, copyright can be partially or fully transferred to another party, for example the university. Creating presentations, compendiums etc. lies outside the teachers’ normal teaching duties and, if the university is to have any rights to use this material, an agreement between the teacher and the university is required. On the other hand normal teaching duties do include producing timetables, syllabuses, course information and examining students, and the department or equivalent of the university where the teacher works is entitled to use such material in their own operations.
No. Copyright applies irrespective of the technology used to store the material. Consequently it makes no difference whether the material is on paper or in digital form only – the same preconditions for protection apply. Today material in digital form can be found everywhere, for example on Internet, course websites etc.
Changes, updates, reworking (or similar) of teaching material is only permitted if the owner of the copyright, the teacher, grants approval.
If the university is entitled to use the material for teaching, this does not mean that the university is allowed to make changes to it – the teacher must also be contacted in this case. If there is no permission in place then altering the material is an infringement of the teacher’s copyright.
Students may, according to the private copying regulations in the Copyright Act, record teaching. No permission from the teacher is required. However the right to copy for private use may be limited if the teacher, as a condition of participation in the lecture, states that no recordings may be made. The university may also apply a local recording ban via local regulations.
Students may not then give their recordings to their fellow students or put them up on websites such as Youtube or Facebook. This is the illegal use of the teacher’s copyright-protected lecture and is an infringement of the teacher’s copyright.
The copyright owner, the teacher, determines whether the teaching material is to be copied and who is to receive the copies. However teaching material is normally registered as an official document which means that other teachers or students may request a copy of the course material in accordance with the principal of public access to official documents.
The copyright owner, the teacher, makes all decisions concerning his/her own copyright-protected material. You may hand it over if you wish to but you cannot be compelled to hand over your copyright-protected material to someone else
It is entirely up to you whether you wish to put up your material online. If the university wishes to put the course material online then they must have permission from the copyright owner.
This is not a copyright issue, this is a question of working tasks. Normally a teacher is not duty-bound to allow him/herself to be recorded, however if teachers are employed to supply, for example, distance teaching then there is a duty inherent in their employment conditions.
Please note that the General Data Protection Regulation (GDPR) may also be applicable as this may be an issue of processing of personal data.
SULF recommends that you discuss copyright terms with your employer before recording any lectures or lessons. This may involve such matters as the scope of the university’s right to use the material which is to be used for distance teaching, e.g. recorded lectures, compendia and study assignments, and how the material is to be updated and quality assured. It is SULF’s view that, as a general rule, the intellectual property rights of academic staff apply to materials used in distance education.
If you have any questions regarding copyright and intellectual property issues, please contact the local union representative at your higher education institution.
You can find more information about copyright and the intellectual property rights of academic staff here.
As for anyone else, the Copyright Act is fully applicable for doctoral candidates. If a person has produced material that meets the requirements of originality, that person retains the copyright to the material. The copyright is not affected by the fact that the person who produced the material is a doctoral candidate. What can complicate the issue is copyrighted material may be the result of several people working in collaboration, for example supervisors collaborating with doctoral candidates. If such cases, they share the copyright.
Joint copyright means that copyright holders have rights to the material together. Note that copyright is shared, which means that one party cannot utilise the material unilaterally. A supervisor may not use material which is jointly copyrighted without the approval of the other copyright holders, e.g. doctoral candidates.
The new Act on Responsibility for Good Research Practice and the Examination of Research Misconduct, (SFS 2019:504), defines research misconduct as ’a serious breach of good scientific practice in the form of fabrication, falsification or plagiarism that is committed intentionally or with gross negligence in the planning, performance or reporting of research.’ Other deviations from good research practice are still to be tried by the higher education institution concerned in accordance with Chapter 1, Section 17 of the Higher Education Ordinance, see below.
Advice and support regarding good research practice
Section 16
A higher education institution is to ensure that employees can receive advice and support in matters of good research practice and deviations from such practice. Ordinance (2019:1151).
How to deal with cases of suspected breaches of good research practice
Section 17
A higher education institution is to try all suspected breaches of good research practice that are not covered by the Swedish Act on Responsibility for Good Research Practice and the Examination of Research Misconduct, (SFS 2019:504).
A higher education institution is to establish guidelines for examination of suspected deviations from good research practice. Ordinance (2019: 1151).
Creative Commons is a private, independent and co-financed organisation that claims to be non-profit and to strive for copyright owners to easily access a tool through their licenses that enables them to have a platform and to distribute and share their material without having to give up all the rights that copyright implies. There are four main types of CC licence, whereby the copyright owner allows the use of copyrighted material to varying degrees and for different purposes, depending on the license he or she chooses. If you are considering using a CC licence, you should first ensure that you fully understand the terms and conditions of the licence.
Fixed-period employment
According to the collective agreement for the state sector, (Villkorsavtal-T), you are entitled to leave in order to work at another employer in the state sector for up to two years. This right only applies to a full-time position. Other cases concerning requests for leave of absence for other employment are to be decided on by the employer. My advice is to ask your employer if it would be possible to arrange a 50 per cent leave of absence to pursue this opportunity. Could it perhaps be something your current employer could also benefit from? Try to find good arguments and solutions for how the situation can be resolved in the best way for your current employer too.
According to LAS, Section 15, (in Swedish) the employer must give written notice at least one month before the end of your employment period if you have been employed for at least twelve months by the same employer over the past three years. Consequently, you should have received written notice that your employment will be terminated. If you do not receive a new employment contract from your manager as soon as possible, contact your local trade union representative to help you with your situation.
Employment as a substitute is a fixed-term form of employment covered by the Employment Protection Act, (LAS). Therefore, according to LAS, Section 5a, (in Swedish) the substitute position must be converted to a permanent position if you have been employed as a substitute for a total of more than two years over a five-year period.
If your current employment is an ALVA employment position, however, deployment for a period longer than five years when adding up all the different fixed-term contract jobs may be counted as a basis for permanency. When adding up fixed-term employment contracts only ALVA, temporary or seasonal work may be taken into account. For periods to be considered for adding up, there may not be more than 6 months between contracts.
The employment contract you have when the two-year limit is passes will be converted into a permanent position. If it is a full-time position, then the permanent position becomes full-time, if it is a part-time position then the permanent job will be the equivalent part-time position. This is regardless of the extent of your previous employment history.
Holiday
A decision on holiday scheduling is to be regarded as a legal contract with binding force that the employer cannot unilaterally withdraw from without justification. If this does occur, the employer may be liable to pay damages (according to case law in the Labour Court).
Remaining holidays must be paid at a value of 5.09 percent of the monthly salary per holiday day, including holiday salary supplement. The employer cannot schedule holidays retroactively, and saved holidays can never be scheduled without the employee’s consent, even if you know that an employment period is going to end. If the year’s holiday is scheduled without your agreement, this must occur at least two months in advance. In addition, holidays may not be scheduled during a notice period without employee consent if the notice period is a maximum of six months.
If you have a doctoral candidate employment in accordance with the Higher Education Ordinance, you have the same benefits as other employees, (in accordance with Villkorsavtal-T).
Employees who terminate their employment at a university before taking out all paid holiday days are entitled to be paid holiday compensation by the university if they have not been able to take out all holiday days as free time while employed.
My advice is to check with the HR-department so there is no misunderstanding about the number of days you are entitled to and will be compensated for.
Sometimes the employer argues that you should take all your saved holiday days before the expiration of the employment. Here you can read some more advice if this happens.
Income insurance
A scholarship can never be considered as income on which to base unemployment benefits. However, it may be possible to discount the period on the scholarship if, for example, you have studied (on postgraduate education) or during a postdoc period and have had this period approved as studies by the unemployment insurance fund. Furthermore, your studies must have been full-time and you may only discount five years.
Read about the special regulations concerning unemployment benefits here.
The application form for SULF income insurance, (administrated by Folksam), has to either be sent by e-mail or printed out and sent to Folksam, to the address at the bottom of the application form. It is important that you attach the relevant decision if you are entitled to benefits from Trygghetsstiftelsen or other benefits in addition to Akademikernas a-kassa. Your income insurance will be activated directly after the period of benefits from Trygghetsstiftelsen expires.
Here is some more information about the SULF income insurance.
No. You must choose which income insurance you wish to use.
No. In order to receive payments from income insurance, you must be entitled to income-related benefits from an unemployment insurance fund. This means that you need to have been a member of both SULF and an unemployment insurance fund, (for example Akademikernas a-kassa), for at least twelve months in order to benefit from this insurance.
If you are not yet a member of the unemployment insurance fund, join Akademikernas a-kassa now.
SULF income insurance does not apply if you voluntarily leave your job and this termination results in a non-payment period from
the unemployment insurance fund, (i.e. termination without employer action), which is normal. If, on the other hand, according
to the rules of the Akademikernas a-kassa there are valid reasons for your leaving, there will be no suspension of payments. Read more about valid reasons here.
The new temporary rules mean that the criteria for eligibility to receive unemployment benefit have been relaxed and that the level of compensation has been increased. In addition, the six-day compensation-free qualifying period has been removed. The basic compensation level for people who do not fulfil the requirements for income-related benefit has also been raised to SEK 510 per day before tax. In order to qualify for the full basic compensation level, you must have worked full time for at least one year.
In order to receive the higher level of compensation, income-related benefit, you now need to have been a member of an unemployment insurance fund (a-kassa) for at least three months, (previously twelve months), before you become unemployed. This is known as the membership condition. You must also have worked for at least 60 hours per month, (previously 80 hours), for at least six months. This is known as the employment condition. The highest level of income-related benefit has been raised to correspond to 80 per cent of the previous income up to a ceiling of SEK 33,000 per month for 100 days. The previous ceiling was SEK 25,025 per month.
When do the changes come into effect?
The changes come into effect at slightly different times and the full details are still not yet clear, but it has been confirmed that the new membership condition is applicable from March 1. This means that the earliest qualification date if you joined an unemployment insurance fund in March 2020 under the new membership condition is 1 June. The new increased level of compensation applies from 13 April and the removal of the compensation-free qualifying period is effective from 30 March. The government has announced that the changes will be applicable until 3 January 2021.
Membership of an unemployment insurance fund (a-kassa)
SULF recommends that you join the AEA unemployment insurance fund (link) as soon as possible if you are not already a member, and that you contact them if you have further questions about your unemployment insurance.
The SULF income insurance
As a member, you are also covered by SULF’s income insurance. To be eligible to receive compensation from the income insurance, you must have been a member of SULF for at least 12 months when you become unemployed, be entitled to income-related benefit from the unemployment insurance fund and have had a salary that exceeds the ceiling, which from April 13 is SEK 33,000 per month for 100 days. From day 101 you can receive compensation from the SULF income insurance if you have had an income of SEK 20,900 per month. Our insurance provides compensation for the first 150 days and gives you a total of around 80 per cent of your previous income, including the amount you receive from the unemployment insurance fund. The 150 day period begins on the first day of your unemployment . If your salary does not exceed SEK 33,000 per month but is over SEK 20,900 per month, you can receive compensation from the SULF income insurance for 50 days. Also, see below for information on how to receive compensation from the Job Security Foundation, Trygghetsstiftelsen, if you are eligible.
See here for more about our income insurance.
Supplementary income insurance cover
You can take out a supplementary insurance that covers an additional 150 days here. The supplementary insurance must be taken out no later than 12 months before the first day you become unemployed.
What do you do if you are also entitled to financial support from the Job Security Foundation (Trygghetsstiftelsen)?
If you are entitled to additional support from the Job Security Foundation, you must make an application to the Foundation through our transition agreement. The same applies if you have not worked in the state sector and are covered by another transition agreement, but in that case you apply to another job transition organisation.
If you are only entitled to 44 compensation days from the Foundation, (which applies if you have been employed on a fixed-term contract by the same employer for at least three consecutive years), you should start by applying for compensation at the Foundation. They will reimburse you for the first 44 days and you can then apply for compensation from the SULF income insurance. You can then receive compensation for up to 150 more days, making a total of up to 194 days. If you have taken out the supplementary insurance in time, you can receive compensation for up to a further 150 days through that. (2/4)
Leave of absence
More information about leave of absence.
According to our central collective agreement, (Villkorsavtal-T, Chapter 13, Section 1), you are entitled to take leave of absence to try another job that is also covered by the same agreement. This includes a large number of jobs within the state sector. The agreement specifies that you have the right to take leave of absence when you have been permanently employed by an employer for at least twelve months. The job you want leave of absence for must be a time-limited contract position. If you are offered a permanent job that starts with a probationary period of six months, you are also entitled to take leave under the same rule.
You may take leave of absence in this manner for up to two years according to the central agreement. However, if you have been offered a fixed-term contract with reference to the Higher Education Ordinance, you may be entitled to a longer period of leave. Jobs that are regulated in the Higher Education Ordinance include doctoral candidate positions
and assistant professor positions.
If you do not meet the requirements described above, you may still be granted leave for up to six months or more according to Chapter 13, Section 3 if the university considers that there are special reasons for this.
If you are employed by a state agency, the central collective agreement Villkorsavtal-T stipulates that you are entitled to leave of absence to take up any fixed-term employment regulated by the Higher Education Ordinance (in Swedish), for example employment as a doctoral candidate. Therefore, if you have been granted a doctoral candidate position, you are entitled to take leave of absence for the entire period of the fixed-term position as doctoral student.
If your permanent position is not in the state sector, you may still have the right to take leave of absence for doctoral studies under the provisions of the Student Leave Act (in Swedish). SULF’s interpretation is that employment as a doctoral candidate counts as education in accordance with Chapter 5, Sections 1 and 2 of the Act, and that you therefore have the right to take leave of absence for the entire period of the doctoral studies. The right to leave in accordance with the Act applies to employees who at the beginning of the leave have been employed by the employer for the previous six months or for a total of at least twelve months during the previous two years. However, the employer has the right to postpone the leave of absence for up to 6 months.
New employment
You have the right to appeal to the Higher Education Appeals Board (ÖNH). Your appeal must be made within three weeks of the announcement of the employment decision. The appeal must be made in writing.
If an employment decision is to be upheld against a possible appeal, the university must be able to show that the factors underlying the decision are the same as those presented in the qualification requirements in the advertisement, and that the qualification requirements are relevant in order to be able to carry out the job adequately. A state sector employer is not permitted to change qualification requirements during a recruitment process.
There is no limit, but in the case of a permanent job the processing period is often longer than for fixed-term employment contracts, and a benchmark is at least three weeks. In the case of job appointments where expert assessment is required, which is necessary for lecturer and professor appointments, the period between the final application date and the decision may be several months.
The first thing you should do is read through your employment contract. It is a binding agreement between both parties and may be oral or written. We recommend that you request a written employment contract so that no confusion or misunderstanding arises afterwards. Do not sign it until you have understood the terms of employment and agreed on the salary. Also, find out when the next salary review will take place and if you will be part of it.
The contract is to be signed by both you and your manager and the following information is to be included: The parties’ names, contact details, starting date, place of employment, form of employment, title, salary and any salary benefits and scope of employment.
Holidays, occupational pensions, working hours, notice periods and other terms of employment are usually regulated in collective agreements. The agreement that applies to your particular workplace may be obtained from your employer or your local trade union representative. Within the state, Villkorsavtal- T (in Swedish) applies. There may also be local collective agreements that regulate things like wellness allowances, doctoral candidate salaries or working hours.
If you are planning to start working in a workplace without a collective agreement, then all your terms of employment must be regulated in writing in your employment contract. Get help from SULF to check the contents of your contract by contacting the SULF Membership Helpline.
The question of employment contracts is regulated in the Employment Protection Act (LAS). An employment contract is valid regardless of form, so an oral contract is also binding. However, according to LAS, Section 6c, the employer must submit written information on any conditions that are material to the employment contract or employment relationship to the employee no more than one month after the employee has commenced work. (if the employment is for longer than three weeks). You must also find out which collective agreement applies at the workplace, as this regulates certain employment conditions such as on any conditions
that are material to the employment contract or employment relationship number of your paid holiday days.
More information
When you are offered a position, you are entitled to negotiate your salary. You do this with your salary-setting manager. Prior to this negotiation, prepare yourself by thinking about the salary you will request, the lowest salary you are willing to accept and how to justify your salary request. According to the central salary agreement within the state, (RALS-T), salaries are to be individual and differentiated based on the level of difficulty of the tasks, your skills and expected results/performance and the responsibilities you have in your new job.
In order to obtain information about the salary situation at your university and to receive support in your salary negotiation process, contact your local Saco-S representative. They have an overview of local salary and benefit levels and can help you with things like local salary policies and statistics. Salary statistics for the entire country can be found on Saco Lönesök and in SULF’s salary statistics, which are available to SULF members. Before accepting your new salary, also find out when the next salary review will take place and if you will be included in it.
It depends on what kind of time-limited employment contract you have, i.e. what it says in your employment contract on the line under “Reasons for time limit” or similar. This determines your rights regarding extension of your employment period. The vast majority of time-limited employment contracts among our members are based on one of the following three regulations:
- The Higher Education Ordinance, HF
- The Postdoctoral Agreement, (a collective agreement on employment as a postdoc)
- The Employment Protection Act, LAS
Example 1: According to HF, a doctoral candidate’s employment is always extended on the basis of parental leave. Assistant professor or equivalent positions may also be extended for a maximum of two years.
Example 2: If you are employed according to the postdoctoral agreement
between Saco-S and the Swedish Agency for Government Employers, (Arbetsgivarverket), you are entitled to an extension for the period of your parental leave.
Example 3: Employment according to LAS does not give the right to extension for parental leave, illness or other circumstances. In these cases, It is therefore up to the employer to extend contracts based on needs and finances.
According to the Parental Leave Act 1995:584, an employer has no right to ask about pregnancy nor planned parental leave. For example, Section 16 of the Act states that it is prohibited to disadvantage an applicant because of pregnancy or parental leave. This means that you do not need to raise this with the employer during a job interview. However, there is an obligation to inform employers at least two months before planned parental leave, as well as to indicate how long you plan to be on leave (Section13).
Parental leave to care for a sick child, as well as any other forms of parental leave, gives you the right to extend your doctoral employment if this is necessary in order to complete your doctoral studies. If the employer chooses to adopt another solution, this may constitute a violation of the prohibition against discrimination provisions in the Parental Leave Act, since you will not enjoy the same conditions as a doctoral candidate who has not taken parental leave. We recommend that you raise this issue with your supervisor and head of department/manager and ensure that it is documented in your study plan.
Pension
From 2020, the maximum age specified in the Swedish Employment Act (LAS) that gives the right to retain employment, (known as the LAS age), is 68 years. In 2023, this will be raised to 69 years. After the age of 68, you can keep your job, but the employer has the right to terminate your employment without objective grounds and with a shorter notice period.
Discuss the matter with your employer. If you want to stay on and work, this is entirely possible. You may also request changes in work tasks or you may want to reduce your working hours.
The terms of employment under Villkorsavtal-T do not change because you have reached a certain age. This means that you continue, for example, to be entitled to the same number of holiday days as before as well as all the other benefits contained in the agreement. However, indirect conditions may be affected, for example, sickness benefit supplement payable during sick leave, as opportunities for sickness benefits are dependent on the age of the person concerned.
There are conditions in some other collective agreements that are affected after reaching a certain age. Contact your local Saco-S representative or SULF member’s helpline for more information.
If you would like to leave your job, discuss an appropriate date for this, for example if there are tasks that both you and the employer think should be completed after you have passed the age limit. It may feel better to choose to terminate employment yourself by resigning instead of being terminated at the end of a long working life, which may result from not reaching an agreement. Also, consider applying for the start-up of payment of your retirement pension well in advance if this is the case, as it can take up to three months for your pension to be paid out.
The notice period is one month when the age limit has been passed. Before the age limit, two months’ notice period usually applies. It is also possible to agree a different notice period with your employer.
However, if you are covered by the chefsavtalet, (i.e. you are a manager), or have a position where you personally hold certain authorisations, the notice period is three months after the age limit has been passed unless otherwise agreed. Prior to the age limit, a six-month notice period applies.
If the employer wishes to terminate your employment after you have reached the age of 68, there is no longer any need for a substantive basis for dismissal. However, the employer must notify you in writing at least 14 days before the notice of termination is issued. You, and also your local Saco-S Association may request a consultation with the employer about this notification within a period of one week. During such a consultation, discuss whether there are any other alternatives for the employer. This may, for example, include the opportunities to work with other tasks, reduce your working hours to part-time, resign or switch to employment on a fixed-term contract. However, as mentioned above, this dialogue should have been carried out at an earlier stage. If the employer does not change their opinion after consultations, the employer is entitled to terminate your employment, although no earlier than the day you reach the age of 68, (69 from 2023). The notice period is then one month unless otherwise agreed. If you are covered by the chefsavtalet, the notice period is three months.
If you are in this situation and intend to apply for payment of your retirement pension, act quickly so that, hopefully, your pension payments will begin in conjunction with the termination of your employment. Processing at the Pensions Agency and the National Government Employee Pensions Board, (SPV), can take up to three months.
Because your employment cannot be terminated with the support of the provisions of the Employment Protection Act, LAS, special termination rules apply at a certain age. The current obligation to resign is in force until the end of 2019, i.e. at the end of the month you become 67. Since the transitional provision contained in LAS for other employees does not apply to you, the age of obligatory retirement is increased to 68, (or a later date notified by the employer), as of 1 January, even if your 67th birthday falls in January 2020. On 1 January 2023, the obligatory retirement age is increased to 69.
If your employment continues and you wish to terminate your employment after the age of obligatory retirement has passed, you have your own special notice period of three months, unlike the six-month period which otherwise applies to such employees.
According to the state sector pension agreement PA16, your employer can set aside extra pension premiums for your future occupational pension. This is known as salary sacrifice. In order to be able to participate in a salary sacrifice scheme, you need to sign an individual agreement with your employer. Salary sacrifice usually means that you waive part of your gross salary each month in favour of extra pension contributions, but it is also possible to agree to make extra pension contributions without waiving part of your salary.
In certain situations, salary sacrifice can be a good form of supplementary pension savings because you do not pay tax on the pension provision. The money is placed with the pension fund you have chosen for the eligible part of your occupational pension. If you have not made your own choice, the money is placed with Kåpan Pensions.
Before deciding whether to enter into a salary sacrifice arrangement, you should consider the following:
- Salary sacrifice is only favourable for parts of your gross salary above 8.07 income base amounts. In 2021, this corresponds to a monthly salary of SEK 45,865. In order not to negatively affect your national public pension and social insurance benefits, you need to have a salary that exceeds this amount after the salary sacrifice.
- Some collectively agreed benefits may be negatively affected, e.g. salary supplements in the event of illness and parental leave. If you need to be off work for a longer period due to illness or parental leave, you should ensure that your salary sacrifice arrangement is paused.
- If you are covered by Section 2 of the PA16 pension agreement, (i.e. if you were born before 1988), your salary sacrifice arrangement may only continue until the month you turn 65. After the age of 65, you need to make a new agreement with the employer on salary sacrifice that applies until the month you turn 67. If you are covered by Section1 of the pension agreement, an agreement with your employer can be made until you reach the age specified in the Swedish Employment Act, currently 68 years.
- Withdrawal of the electable part of your occupational pension can take place for a period of at least 10 years. See the National Government Employee Pensions Board (SPV) website for more information
In addition to salary sacrifice, you can also exchange the value of annual holiday leave days for pension contributions. You can do this regardless your salary level, as it does not affect your monthly salary or salary-based benefits. An annual holiday leave day is worth 5.09% of your monthly salary, including holiday pay supplement.
To find out about salary sacrifice arrangements at your workplace, contact your employer’s HR department. See also the Saco-S brochure Enskild överenskommelse (in Swedish only).
Termination of employment
More information termination of employment
According to LAS, (the Employment Protection Act), if the employee is terminating the employment, one month’s notice period applies if the employment has lasted a maximum of one year. If you have been employed for more than a year, you have a two-month notice period. If you have had other government employment directly before your current position, then the employment
period includes this period too. If the employer agrees, it is possible to have a shorter notice period.
Here is information about the steps you should take when you become unemployed and the benefits you can receive, such as the SULF income insurance. The most important thing is that you register as a jobseeker with Arbetsförmedlingen, (the Swedish Public Employment Service), on your first unemployed working day.
Unemployment insurance is the basis for your income insurance. If you are not a member of the Akademikernas a-kassa insurance fund, the income insurance is not valid at all. You pay the unemployment insurance fee directly to Akademikernas a-kassa. If you would like to check how long you have been a member, log in to Mina sidor.
If you are not yet a member of the unemployment insurance fund, join Akademikernas a-kassa now.
Work environment
You should start by talking to your manager. It is the employer’s responsibility to ensure that you have a reasonable workload. Your work task plan can help you to plan your working hours. To achieve balance in your work, the plan may need to be revised. If your manager is not very understanding, you can contact your local Saco-S association and/or health and safety representative, who can provide support in your dialogue with the employer.
You should start by bringing the matter up with your manager. You may have colleagues who feel the same way, in which case you can talk to the manager together and raise the importance of getting the necessary training to be able to work with the new program. If your manager does not agree, you can contact your local Saco-S association and/or health and safety representative for support in the matter. See also Routines below.
Tip: To avoid this type of situation, SULF has put together Routines/checklist for new digital tools in order to support local associations and facilitate dialogue with employers on these issues.
The employer needs to have rules and routines for this type of work environment issue. Is there a policy? Is it applied? You should raise the issue with your manager to find out what the rules are. It sounds like you need to discuss IT availability at your workplace so that you have an agreed position on the matter. Feel free to use our tool for accessibility and suggested guidelines. If you don’t see any improvement or if anything is unclear, you can contact you can contact your health and safety representative and/or your local Saco-S association and/or to start a dialogue.
As a manager, you are expected to be aware of the provisions in the Work Environment Act and the work environment rules that apply in your workplace. It is also common for managers to be given specific work environment duties, such as initiating health and safety inspections and administrating other parts of the systematic work environment routines. To be able to take this responsibility and better understand your role, you need to learn more about work environment issues. You should contact your immediate manager to discuss and plan the training you need for your various roles and responsibilities.
The employer is responsible for the work environment, even when you work at home. You should talk to your manager regularly about your work environment. This means not just the physical work environment and your IT environment, but also how you work and how you feel about your collaboration with colleagues and others you have contact with at work. If you feel that something is not working properly, it is important that you inform your manager, your health and safety representative and/or the local Saco-S association.
Working hours
Yes, overtime must be ordered or approved retroactively by your immediate manager. You cannot decide yourself to work overtime and then assume that you will receive compensation afterwards. It is important that you document any requests to work overtime so that there is no disagreement later. Overtime pay is regulated in Villkorsavtal-T, a terms and conditions agreement or your local working time agreement.
The full text of Villkorsavtal-T can be found on the Swedish Agency for Government Employers’ website (in Swedish).
You can find the local working time agreements that we have access to here (in Swedish). Search for arbetstidsavtal.
Additional hours is when a part time employee is asked to work more than he or she normally works. For example, if you work 50 per cent part time and are asked to work more, that is additional hours. Additional hours are reimbursed differently to overtime, so check your local working time agreement or Villkorsavtal-T, a terms and conditions agreement.
The full text of Villkorsavtal-T can be found on the Swedish Agency for Government Employers’ website (in Swedish).
You can find the local working time agreements that we have access to here (in Swedish). Search for arbetstidsavtal.
Contact your local Saco-S association or local SULF association and they will help you try to solve the problem. It is important that you are able to show that you have been ordered to work overtime.
Unregulated working time means that you work towards goals and deadlines rather than working a certain number of hours per day, month or year. Unregulated working time gives you a great deal of freedom to plan your own working hours. However, it does not mean that you can ignore meetings that you are called to teaching you are scheduled for. If you have unregulated working time, you are not entitled to overtime compensation. If your manager wants you to change to unregulated working time, the employer must negotiate this with you.
Contact your local union representative and they will help you with this.
Annual working hours is the most common working time for university teachers. It means that you must work a certain number of hours per year. Annual working hours are often used for positions for which working hours vary between different times of the year. If you have annual working hours, you are entitled to overtime.