Questions and answers
We have collected a number of frequently asked questions and answers and will continuously fill up with more. Is there any question you miss? Please contact kommunikation@sulf.se.
For frequently asked questions about membership, for example fees and insurances, click here.
Found 0 results further down the page
Copyright
Traditionally the university teacher, and not the university, owns the copyright to teaching or research material. Consequently the university normally may not use the teacher’s copyright-protected material without permission.
No there is no difference. Copyright, and the intellectual property rights of academic staff, apply to both teachers and researchers in the same way.
There is an intellectual property rights of academic staff stated in the Right to Inventions by Employees Act. However there is also such an exception within copyright. This follows a tradition that has been observed for a very long period of time and is described in several government reports.
Yes. If something is to be protected by copyright it must contain a certain amount of independence and originality, what is termed its level of originality. However, requirements concerning independence and originality are not strict and, in practice, most material that is lectured, written, drawn or created in any other way is protected by copyright.
There may be exceptions, see the question If the teacher is paid to work extra hours to create this course material, does this affect copyright?
Yes, in this situation a department, or the equivalent at a university, may have acquired a certain right of use to the teaching material. This applies only, however, if there is an agreement between the teacher and university that the extra fee is payment so that the university will be entitled to use the material. This must always be assessed in each individual case.
As copyright owner, teachers make their own decisions as to whether presentations or other material is put up on the course webpage. It is necessary that the university has gained the permission of the teacher to store the teaching material digitally. Consequently the university may not transfer digital material in any other manner to the students, for example by e-mail. The teacher’s permission is necessary to do this.
According to the intellectual property rights of academic staff, copyright of lectures belongs to the teacher, and the university must obtain the teacher’s permission to put recorded lectures up on the course webpage.
No. Copyright applies irrespective of the technology used to store the material. Consequently it makes no difference whether the material is on paper or in digital form only – the same preconditions for protection apply. Today material in digital form can be found everywhere, for example on Internet, course websites etc.
Changes, updates, reworking (or similar) of teaching material is only permitted if the owner of the copyright, the teacher, grants approval.
If the university is entitled to use the material for teaching, this does not mean that the university is allowed to make changes to it – the teacher must also be contacted in this case. If there is no permission in place then altering the material is an infringement of the teacher’s copyright.
Students may, according to the private copying regulations in the Copyright Act, record teaching. No permission from the teacher is required. However the right to copy for private use may be limited if the teacher, as a condition of participation in the lecture, states that no recordings may be made. The university may also apply a local recording ban via local regulations.
Students may not then give their recordings to their fellow students or put them up on websites such as Youtube or Facebook. This is the illegal use of the teacher’s copyright-protected lecture and is an infringement of the teacher’s copyright.
The copyright owner, the teacher, determines whether the teaching material is to be copied and who is to receive the copies. However teaching material is normally registered as an official document which means that other teachers or students may request a copy of the course material in accordance with the principal of public access to official documents.
The copyright owner, the teacher, makes all decisions concerning his/her own copyright-protected material. You may hand it over if you wish to but you cannot be compelled to hand over your copyright-protected material to someone else
It is entirely up to you whether you wish to put up your material online. If the university wishes to put the course material online then they must have permission from the copyright owner.
This is not a copyright issue, this is a question of working tasks. Normally a teacher is not duty-bound to allow him/herself to be recorded, however if teachers are employed to supply, for example, distance teaching then there is a duty inherent in their employment conditions.
Please note that the General Data Protection Regulation (GDPR) may also be applicable as this may be an issue of processing of personal data.
SULF recommends that you discuss copyright terms with your employer before recording any lectures or lessons. This may involve such matters as the scope of the university’s right to use the material which is to be used for distance teaching, e.g. recorded lectures, compendia and study assignments, and how the material is to be updated and quality assured. It is SULF’s view that, as a general rule, the intellectual property rights of academic staff apply to materials used in distance education.
If you have any questions regarding copyright and intellectual property issues, please contact the local union representative at your higher education institution.
You can find more information about copyright and the intellectual property rights of academic staff here.
As for anyone else, the Copyright Act is fully applicable for doctoral candidates. If a person has produced material that meets the requirements of originality, that person retains the copyright to the material. The copyright is not affected by the fact that the person who produced the material is a doctoral candidate. What can complicate the issue is copyrighted material may be the result of several people working in collaboration, for example supervisors collaborating with doctoral candidates. If such cases, they share the copyright.
Joint copyright means that copyright holders have rights to the material together. Note that copyright is shared, which means that one party cannot utilise the material unilaterally. A supervisor may not use material which is jointly copyrighted without the approval of the other copyright holders, e.g. doctoral candidates.
Creative Commons is a private, independent and co-financed organisation that claims to be non-profit and to strive for copyright owners to easily access a tool through their licenses that enables them to have a platform and to distribute and share their material without having to give up all the rights that copyright implies. There are four main types of CC licence, whereby the copyright owner allows the use of copyrighted material to varying degrees and for different purposes, depending on the license he or she chooses. If you are considering using a CC licence, you should first ensure that you fully understand the terms and conditions of the licence.
Fixed-period employment
According to the collective agreement for the state sector, (Villkorsavtal-T), you are entitled to leave in order to work at another employer in the state sector for up to two years. This right only applies to a full-time position. Other cases concerning requests for leave of absence for other employment are to be decided on by the employer. My advice is to ask your employer if it would be possible to arrange a 50 per cent leave of absence to pursue this opportunity. Could it perhaps be something your current employer could also benefit from? Try to find good arguments and solutions for how the situation can be resolved in the best way for your current employer too.
According to LAS, Section 15, (in Swedish) the employer must give written notice at least one month before the end of your employment period if you have been employed for at least twelve months by the same employer over the past three years. Consequently, you should have received written notice that your employment will be terminated. If you do not receive a new employment contract from your manager as soon as possible, contact your local trade union representative to help you with your situation.
According to the third paragraph of Chapter 5a of the Employment Protection Act (LAS), a special fixed-term employment position automatically becomes a permanent employment position when an employee has been employed on a special fixed-term contract by the employer for a total of more than 12 months during a period, (not limited to five years), when the employee has had fixed-term employment at the same employer in the form of special fixed-term, substitute or seasonal employment and these periods of employment have been consecutive. In order for the periods to be regarded as consecutive, any gap in employment may not be longer than six months.
If an employee has substitute employment with the same employer for a total of more than two years within any five-year period, the position automatically becomes permanent.
Only employment periods in the form of special fixed-term employment or substitute employment are counted as qualifying for automatic conversion to permanent employment. It is not permitted to count both special fixed-term employment or substitute employment periods, nor is it permitted to count periods with other forms of fixed-term employment.
Holiday
A decision on holiday scheduling is to be regarded as a legal contract with binding force that the employer cannot unilaterally withdraw from without justification. If this does occur, the employer may be liable to pay damages (according to case law in the Labour Court).
Remaining holidays must be paid at a value of 5.09 percent of the monthly salary per holiday day, including holiday salary supplement. The employer cannot schedule holidays retroactively, and saved holidays can never be scheduled without the employee’s consent, even if you know that an employment period is going to end. If the year’s holiday is scheduled without your agreement, this must occur at least two months in advance. In addition, holidays may not be scheduled during a notice period without employee consent if the notice period is a maximum of six months.
If you have a doctoral candidate employment in accordance with the Higher Education Ordinance, you have the same benefits as other employees, (in accordance with Villkorsavtal-T).
Employees who terminate their employment at a university before taking out all paid holiday days are entitled to be paid holiday compensation by the university if they have not been able to take out all holiday days as free time while employed.
My advice is to check with the HR-department so there is no misunderstanding about the number of days you are entitled to and will be compensated for.
Sometimes the employer argues that you should take all your saved holiday days before the expiration of the employment. Here you can read some more advice if this happens.
Income insurance
A scholarship can never be considered as income on which to base unemployment benefits. However, it may be possible to discount the period on the scholarship if, for example, you have studied (on postgraduate education) or during a postdoc period and have had this period approved as studies by the unemployment insurance fund. Furthermore, your studies must have been full-time and you may only discount five years.
Read about the special regulations concerning unemployment benefits here.
The application form for SULF income insurance, (administrated by Folksam), has to either be sent by e-mail or printed out and sent to Folksam, to the address at the bottom of the application form. It is important that you attach the relevant decision if you are entitled to benefits from Trygghetsstiftelsen or other benefits in addition to Akademikernas a-kassa. Your income insurance will be activated directly after the period of benefits from Trygghetsstiftelsen expires.
Here is some more information about the SULF income insurance.
No. You must choose which income insurance you wish to use.
No. In order to receive payments from income insurance, you must be entitled to income-related benefits from an unemployment insurance fund. This means that you need to have been a member of both SULF and an unemployment insurance fund, (for example Akademikernas a-kassa), for at least twelve months in order to benefit from this insurance.
If you are not yet a member of the unemployment insurance fund, join Akademikernas a-kassa now.
SULF income insurance does not apply if you voluntarily leave your job and this termination results in a non-payment period from
the unemployment insurance fund, (i.e. termination without employer action), which is normal. If, on the other hand, according
to the rules of the Akademikernas a-kassa there are valid reasons for your leaving, there will be no suspension of payments. Read more about valid reasons here.
If you resign and become suspended for 45 days from the unemployment insurance fund, you will not receive compensation from the income insurance, i.e. neither during nor after the period of suspension. Read more at the website of Akademikernas a-kassa.
Leave of absence
More information about leave of absence.
According to our central collective agreement, (Villkorsavtal-T, Chapter 13, Section 1), you are entitled to take leave of absence to try another job that is also covered by the same agreement. This includes a large number of jobs within the state sector. The agreement specifies that you have the right to take leave of absence when you have been permanently employed by an employer for at least twelve months. The job you want leave of absence for must be a time-limited contract position. If you are offered a permanent job that starts with a probationary period of six months, you are also entitled to take leave under the same rule.
You may take leave of absence in this manner for up to two years according to the central agreement. However, if you have been offered a fixed-term contract with reference to the Higher Education Ordinance, you may be entitled to a longer period of leave. Jobs that are regulated in the Higher Education Ordinance include doctoral candidate positions
and assistant professor positions.
If you do not meet the requirements described above, you may still be granted leave for up to six months or more according to Chapter 13, Section 3 if the university considers that there are special reasons for this.
If you are employed by a state agency, the central collective agreement Villkorsavtal-T stipulates that you are entitled to leave of absence to take up any fixed-term employment regulated by the Higher Education Ordinance (in Swedish), for example employment as a doctoral candidate. Therefore, if you have been granted a doctoral candidate position, you are entitled to take leave of absence for the entire period of the fixed-term position as doctoral student.
If your permanent position is not in the state sector, you may still have the right to take leave of absence for doctoral studies under the provisions of the Student Leave Act (in Swedish). SULF’s interpretation is that employment as a doctoral candidate counts as education in accordance with Chapter 5, Sections 1 and 2 of the Act, and that you therefore have the right to take leave of absence for the entire period of the doctoral studies. The right to leave in accordance with the Act applies to employees who at the beginning of the leave have been employed by the employer for the previous six months or for a total of at least twelve months during the previous two years. However, the employer has the right to postpone the leave of absence for up to 6 months.
New employment
You have the right to appeal to the Higher Education Appeals Board (ÖNH). Your appeal must be made within three weeks of the announcement of the employment decision. The appeal must be made in writing.
If an employment decision is to be upheld against a possible appeal, the university must be able to show that the factors underlying the decision are the same as those presented in the qualification requirements in the advertisement, and that the qualification requirements are relevant in order to be able to carry out the job adequately. A state sector employer is not permitted to change qualification requirements during a recruitment process.
There is no limit, but in the case of a permanent job the processing period is often longer than for fixed-term employment contracts, and a benchmark is at least three weeks. In the case of job appointments where expert assessment is required, which is necessary for lecturer and professor appointments, the period between the final application date and the decision may be several months.
The first thing you should do is read through your employment contract. It is a binding agreement between both parties and may be oral or written. We recommend that you request a written employment contract so that no confusion or misunderstanding arises afterwards. Do not sign it until you have understood the terms of employment and agreed on the salary. Also, find out when the next salary review will take place and if you will be part of it.
The contract is to be signed by both you and your manager and the following information is to be included: The parties’ names, contact details, starting date, place of employment, form of employment, title, salary and any salary benefits and scope of employment.
Holidays, occupational pensions, working hours, notice periods and other terms of employment are usually regulated in collective agreements. The agreement that applies to your particular workplace may be obtained from your employer or your local trade union representative. Within the state, Villkorsavtal- T (in Swedish) applies. There may also be local collective agreements that regulate things like wellness allowances, doctoral candidate salaries or working hours.
If you are planning to start working in a workplace without a collective agreement, then all your terms of employment must be regulated in writing in your employment contract. Get help from SULF to check the contents of your contract by contacting the SULF Membership Helpline.
The question of employment contracts is regulated in the Employment Protection Act (LAS). An employment contract is valid regardless of form, so an oral contract is also binding. However, according to LAS, Section 6c, the employer must submit written information on any conditions that are material to the employment contract or employment relationship to the employee no more than one month after the employee has commenced work. (if the employment is for longer than three weeks). You must also find out which collective agreement applies at the workplace, as this regulates certain employment conditions such as on any conditions
that are material to the employment contract or employment relationship number of your paid holiday days.
More information
When you are offered a position, you are entitled to negotiate your salary. You do this with your salary-setting manager. Prior to this negotiation, prepare yourself by thinking about the salary you will request, the lowest salary you are willing to accept and how to justify your salary request. According to the central salary agreement within the state, (RALS-T), salaries are to be individual and differentiated based on the level of difficulty of the tasks, your skills and expected results/performance and the responsibilities you have in your new job.
In order to obtain information about the salary situation at your university and to receive support in your salary negotiation process, contact your local Saco-S representative. They have an overview of local salary and benefit levels and can help you with things like local salary policies and statistics. Salary statistics for the entire country can be found on Saco Lönesök and in SULF’s salary statistics, which are available to SULF members. Before accepting your new salary, also find out when the next salary review will take place and if you will be included in it.
It depends on what kind of time-limited employment contract you have, i.e. what it says in your employment contract on the line under “Reasons for time limit” or similar. This determines your rights regarding extension of your employment period. The vast majority of time-limited employment contracts among our members are based on one of the following three regulations:
- The Higher Education Ordinance, HF
- The Postdoctoral Agreement, (a collective agreement on employment as a postdoc)
- The Employment Protection Act, LAS
Example 1: According to HF, a doctoral candidate’s employment is always extended on the basis of parental leave. Assistant professor or equivalent positions may also be extended for a maximum of two years.
Example 2: If you are employed according to the postdoctoral agreement
between Saco-S and the Swedish Agency for Government Employers, (Arbetsgivarverket), you are entitled to an extension for the period of your parental leave.
Example 3: Employment according to LAS does not give the right to extension for parental leave, illness or other circumstances. In these cases, It is therefore up to the employer to extend contracts based on needs and finances.
According to the Parental Leave Act 1995:584, an employer has no right to ask about pregnancy nor planned parental leave. For example, Section 16 of the Act states that it is prohibited to disadvantage an applicant because of pregnancy or parental leave. This means that you do not need to raise this with the employer during a job interview. However, there is an obligation to inform employers at least two months before planned parental leave, as well as to indicate how long you plan to be on leave (Section13).
Parental leave to care for a sick child, as well as any other forms of parental leave, gives you the right to extend your doctoral employment if this is necessary in order to complete your doctoral studies. If the employer chooses to adopt another solution, this may constitute a violation of the prohibition against discrimination provisions in the Parental Leave Act, since you will not enjoy the same conditions as a doctoral candidate who has not taken parental leave. We recommend that you raise this issue with your supervisor and head of department/manager and ensure that it is documented in your study plan.
Pension
From 2020, the maximum age specified in the Swedish Employment Act (LAS) that gives the right to retain employment, (known as the LAS age), is 68 years. In 2023, this will be raised to 69 years. After the age of 68, you can keep your job, but the employer has the right to terminate your employment without objective grounds and with a shorter notice period.
Discuss the matter with your employer. If you want to stay on and work, this is entirely possible. You may also request changes in work tasks or you may want to reduce your working hours.
The terms of employment under Villkorsavtal-T do not change because you have reached a certain age. This means that you continue, for example, to be entitled to the same number of holiday days as before as well as all the other benefits contained in the agreement. However, indirect conditions may be affected, for example, sickness benefit supplement payable during sick leave, as opportunities for sickness benefits are dependent on the age of the person concerned.
There are conditions in some other collective agreements that are affected after reaching a certain age. Contact your local Saco-S representative or SULF member’s helpline for more information.
If you would like to leave your job, discuss an appropriate date for this, for example if there are tasks that both you and the employer think should be completed after you have passed the age limit. It may feel better to choose to terminate employment yourself by resigning instead of being terminated at the end of a long working life, which may result from not reaching an agreement. Also, consider applying for the start-up of payment of your retirement pension well in advance if this is the case, as it can take up to three months for your pension to be paid out.
The notice period is one month when the age limit has been passed. Before the age limit, two months’ notice period usually applies. It is also possible to agree a different notice period with your employer.
However, if you are covered by the chefsavtalet, (i.e. you are a manager), or have a position where you personally hold certain authorisations, the notice period is three months after the age limit has been passed unless otherwise agreed. Prior to the age limit, a six-month notice period applies.
If the employer wishes to terminate your employment after you have reached the age of 68, there is no longer any need for a substantive basis for dismissal. However, the employer must notify you in writing at least 14 days before the notice of termination is issued. You, and also your local Saco-S Association may request a consultation with the employer about this notification within a period of one week. During such a consultation, discuss whether there are any other alternatives for the employer. This may, for example, include the opportunities to work with other tasks, reduce your working hours to part-time, resign or switch to employment on a fixed-term contract. However, as mentioned above, this dialogue should have been carried out at an earlier stage. If the employer does not change their opinion after consultations, the employer is entitled to terminate your employment, although no earlier than the day you reach the age of 68, (69 from 2023). The notice period is then one month unless otherwise agreed. If you are covered by the chefsavtalet, the notice period is three months.
If you are in this situation and intend to apply for payment of your retirement pension, act quickly so that, hopefully, your pension payments will begin in conjunction with the termination of your employment. Processing at the Pensions Agency and the National Government Employee Pensions Board, (SPV), can take up to three months.
Because your employment cannot be terminated with the support of the provisions of the Employment Protection Act, LAS, special termination rules apply at a certain age. The current obligation to resign is in force until the end of 2019, i.e. at the end of the month you become 67. Since the transitional provision contained in LAS for other employees does not apply to you, the age of obligatory retirement is increased to 68, (or a later date notified by the employer), as of 1 January, even if your 67th birthday falls in January 2020. On 1 January 2023, the obligatory retirement age is increased to 69.
If your employment continues and you wish to terminate your employment after the age of obligatory retirement has passed, you have your own special notice period of three months, unlike the six-month period which otherwise applies to such employees.
According to the state sector pension agreement PA16, your employer can set aside extra pension premiums for your future occupational pension. This is known as salary sacrifice. In order to be able to participate in a salary sacrifice scheme, you need to sign an individual agreement with your employer. Salary sacrifice usually means that you waive part of your gross salary each month in favour of extra pension contributions, but it is also possible to agree to make extra pension contributions without waiving part of your salary.
In certain situations, salary sacrifice can be a good form of supplementary pension savings because you do not pay tax on the pension provision. The money is placed with the pension fund you have chosen for the eligible part of your occupational pension. If you have not made your own choice, the money is placed with Kåpan Pensions.
Before deciding whether to enter into a salary sacrifice arrangement, you should consider the following:
- Salary sacrifice is only favourable for parts of your gross salary above 8.07 income base amounts. In 2021, this corresponds to a monthly salary of SEK 45,865. In order not to negatively affect your national public pension and social insurance benefits, you need to have a salary that exceeds this amount after the salary sacrifice.
- Some collectively agreed benefits may be negatively affected, e.g. salary supplements in the event of illness and parental leave. If you need to be off work for a longer period due to illness or parental leave, you should ensure that your salary sacrifice arrangement is paused.
- If you are covered by Section 2 of the PA16 pension agreement, (i.e. if you were born before 1988), your salary sacrifice arrangement may only continue until the month you turn 65. After the age of 65, you need to make a new agreement with the employer on salary sacrifice that applies until the month you turn 67. If you are covered by Section1 of the pension agreement, an agreement with your employer can be made until you reach the age specified in the Swedish Employment Act, currently 68 years.
- Withdrawal of the electable part of your occupational pension can take place for a period of at least 10 years. See the National Government Employee Pensions Board (SPV) website for more information
In addition to salary sacrifice, you can also exchange the value of annual holiday leave days for pension contributions. You can do this regardless your salary level, as it does not affect your monthly salary or salary-based benefits. An annual holiday leave day is worth 5.09% of your monthly salary, including holiday pay supplement.
To find out about salary sacrifice arrangements at your workplace, contact your employer’s HR department. See also the Saco-S brochure Enskild överenskommelse (in Swedish only).
Residence permit
Further information and more questions can be found here. The income requirement for a permanent residence permit has been changed, read more about what the verdict means here.
Here you will find questions and answers that has been asked to Migrationsverket. It’s the orange block at the bottom of the page.
Permanent residence permits
The Swedish parliament latest changes to the Aliens Act came into force on 20 July 2021. The provisions apply to all applicants for permanent residence permits.
The changes mean that researchers and doctoral candidates need to have a certain level of income from work or their own business in order for a permanent residence permit to be granted. The requirement for a four-year residence permit for doctoral studies, research or work within a seven-year period remains unchanged. It is important to remember, however, that you may be required to have been in Sweden for the duration of your residence permit, which means that any time with a residence permit before the date of your arrival in Sweden may be disregarded. Time spent abroad when you are a doctoral candidate or a researcher can sometimes also cause problems, but this may depend on the reason for your being abroad. There are examples where a court has accepted a period of six months abroad as part of the applicant’s doctoral studies. So far, there are no requirements regarding Swedish language skills or knowledge of Swedish society in order to be eligible for a permanent residence permit, but such requirements may be introduced for people who apply for a permanent residence permits in the future.
It is worth noting that in recent years the Swedish Migration Agency has been granting residence permits for up to four years at a time for doctoral studies. Previously, such permits were granted for a maximum of two years at a time.
In order to be granted a permanent residence permit, applicants are now required to have sustained and sufficient income through employment or their own business to support themselves. You can read more about the self-support requirement under the question “Can a doctoral candidate be granted a permanent residence permit”.
Another important change is that accompanying family members who are aged 18 or older must themselves fulfil the self-support requirement in order to be granted a permanent residence permit, and they must also have had a residence permit for at least three years. The support requirement does not apply to children under the age of 18, but they must have had a residence permit for at least three years to be able to obtain a permanent residence permit. If these requirements are not fulfilled, a temporary residence permit can be granted instead if you can support your family members.
Additionally, you and your family members must have the intention of living in Sweden and must have shown good conduct.
If a permanent residence permit is not granted for the applicant or a family member, a temporary residence permit can still be granted in certain cases. This may apply, for example, if you have not yet completed your doctoral studies, if a residence permit to seek employment for one year after completing studies or research can be granted, or if you have found temporary employment.
If you apply for a permanent residence permit but do not meet the requirements according to the Swedish Migration Agency, it should assess whether you can instead be granted a temporary residence permit. In such cases, your application should state that you also wish to be assessed for a time-limited permit, especially if you want a permit other than an extension of the one you already have. If after considering your situation based on the new regulations you suspect that you do not meet the requirements for a permanent residence permit, but meet the requirements for an extension of your current residence permit for, for example, doctoral studies or another temporary residence permit, you should consider only applying for that type of permit rather than making an application for a permanent residence permit at this stage, as this is likely to reduce the Migration Agency’s processing time.
If you are not granted a new residence permit at all, you can appeal the decision to the Migration Court. In some cases, you can also appeal a decision on a permanent residence permit even if a temporary residence permit has been granted. This applies in cases where the Swedish Migration Agency has rejected your application because they do not consider that you meet the self-support requirement or on the basis of your conduct. You may remain in Sweden while your appeal is being heard, and in most cases you will also be allowed to work during this time. However, you should not leave Sweden during this time, because you will be denied entry if you return.
It is also possible to obtain a permanent residence permit by applying for status as a long-term resident if you have lived in Sweden for five years. If such an application is granted, you will also receive a permanent residence permit. The requirements regarding financial support and more are somewhat different in this case. You can read more about this under the question “Can I apply for long-term resident status?“
Permanent residence means you have a right to live and work freely in Sweden during the stated period. It also means that you are entitled to, for example, student loans and grants from CSN. You can also apply for Swedish citizenship.
Previously, you could apply for a permanent residence permit as soon as you had been resident for four years with a permit that qualifies as the basis of a permanent residence permit, (regardless of the expiry date on your current residence permit). In April 2019, the Swedish Migration Agency issued a new interpretation of the regulations and now states that applications should only be submitted no more than 14 days before the current residence permit expires.
Several people who had applied earlier have had their applications rejected and must instead submit a new application 14 days before their current permit expires. SULF anticipates that this will lead to problems, as anyone who leaves Sweden during the gap between two residence permits will not be allowed to re-enter the country. This makes it difficult for people to attend conferences or to take other trips abroad. If you fulfil the criteria for long-term resident status, however, you can submit an application for a long-term residence permit instead. This can be done during the time you have a valid fixed-term residence permit. In this way, you can have your residence permit converted to a permanent residence permit. You can read more about this under the question “Can I apply for long-term resident status?”
Please note that you are still entitled to stay and work in Sweden during the waiting period.
You can find more information under the questions and answers provided by the Swedish Migration Agency.
You may combine time with a residence permit for research studies and time with a work permit. Time with a residence permit for doctoral studies can also be counted.
From 20 July 2021, every person applying for a permanent residence permit needs to fulfil the criteria. As a result, it is no longer automatic that you will be granted a permanent residence permit if a family member has one. Therefore, it is a good idea to apply for a permanent residence permit individually if you meet the requirements.
In some cases, the Migration Court has granted the applicant a PUT even though they did not have a residence permit for doctoral studies for four years. For example, it may be that you have been granted residence permits for master’s studies or for work that were still in force when you started doctoral studies. The court has said that the important thing is the connection to Sweden that the applicant received through his/her doctoral studies, and not the classification of the residence permit. However, there is no guarantee that a PUT will be granted without an individual review.
We have seen that in some cases, the Migration Court has granted the applicant a PUT, despite having been admitted as a doctoral candidate for less than four years. In these cases, the court has said that the doctoral degree comprises 240 higher education credits, i.e. four years of full-time postgraduate studies.
If you have been granted a permanent residence permit after being a doctoral candidate for four years, your family can also apply for permanent residence. From 20 July 2021, however, family members are no longer automatically granted permanent permit if you are granted a permit. Each family member must meet the requirements for that and they must also be entitled to a continued residence permit. The requirements are that they are able to support themselves, (this requirement does not apply to children under the age of 18), that they have had a residence permit for at least three years and have shown good conduct, (this requirement applies to anyone over the age of 15).
If your family members do not fulfil the self-support requirement for permanent residence, they can instead be granted a temporary residence permit if you are able to support them. In these cases, the maintenance requirement is different than in the case of a permanent residence permit, as unemployment benefits and forms of support can also be included.
In order to be granted a permanent residence permit, you must have had a residence permit for doctoral studies for at least four years during a seven-year period. If necessary, time with a residence permit for work or research can also be included in order for you to qualify. How the doctoral studies are funded is irrelevant and there is no requirement that the degree must have been completed. If this time requirement is met, the Swedish Migration Agency also tests whether you have an intention to settle, that is, that you intend to stay in Sweden for some time, and that you have shown good conduct.
Since 20 July 2021, applicants are also required to be able to support themselves through work or their own business. The regulation states that such work is be “of some duration”. The Migration Court of Appeal clarified in December 2023 what is required for employment to be regarded as being “of some duration”, (MIG 2023:18). The court ruled that that a generally applicable fixed time limit cannot be used, and that each case must be assessed on the probability that the applicant’s income will be maintained for at least one year from the time the Migration Agency makes its decision. It is therefore not necessary that the employment that an applicant has at the time of the decision will last for at least one year following the decision. The assessment must also take account of the length of time the applicant has previously had sufficient income through work. That implies that your likelihood of continued income through work should increase if you can show that you have had one or more jobs previously.
Your income must also be sufficient, which in 2024 means that it must be at least SEK 6,090 per month plus your housing costs. However, you do not need to be able to support family members in order to be granted a permanent residence permit for yourself, and if you share housing with someone, you only need to show that you can pay your share of the housing costs, regardless of who pays what.
Income from unemployment insurance cannot be included in this self-support requirement calculation. (Such compensation can be included in order to obtain a temporary residence permit in certain cases.) However, income such as sickness benefit and parental leave benefit can be included in the calculation if it is paid temporarily during the time you have employment of sufficient duration.
Alternatively. It is also possible to obtain a permanent residence permit by applying for long-term resident status after five years. If such an application is granted, you will receive a permanent residence permit at the same time. The requirements regarding self-support etc. are somewhat different in this case. You can find more information under the question “Can I apply for long-term resident status?“
In order to be granted a permanent residence permit, you must have had a residence permit for research for at least four years during a seven-year period. If necessary, time with a residence permit for work or doctoral studies can also be included in order for you to qualify. How the research is funded is irrelevant. If you fulfil the qualifying period requirement, the Swedish Migration Agency will assess whether it is also your intention to settle in Sweden, i.e. that you intend to remain living in Sweden for some time, and that you have shown good conduct.
Since 20 July 2021, applicants are also required to be able to support themselves through work or their own business. You can read more about the support requirement under the question “Can a doctoral candidate be granted a permanent residence permit”?
Alternatively, it is also possible to obtain a permanent residence permit by applying for long-term resident status after five years. If such an application is granted, you will receive a permanent residence permit at the same time. The requirements regarding self-support etc are somewhat different in this case. You can find more information under the question “Can I apply for long-term resident status?“
Long-term resident status
If you are a citizen of a country outside the EU and have lived in Sweden for five years without interruption, you can be granted the status of long-term resident in Sweden. This is not the same as a permanent residence permit, but if you have been granted long-term resident status, you must by law also be granted a permanent residence permit. No further examination of the conditions for a permanent residence permit are therefore required after a decision to grant long-term resident status.
Long-term resident status is based on an EU directive and also means that you have greater opportunities to work, study or start your own business in most other EU countries. If you have long-term resident status, you can reside outside Sweden for up to 6 years if you remain within the EU and in the countries that are covered by the directive. These countries are Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden. If you move to one of these countries more permanently, you can also transfer your long-term resident status.
To obtain long-term resident status in Sweden, you must:
- have lived in Sweden for at least five years without interruption (A period spent outside Sweden shorter than six consecutive months and no more than ten months in total during the five-year period is not considered an interruption.) There is some lack of clarity regarding the timing of the calculation of the qualifying period, but according to the EU directive and a court ruling, it is to be calculated at the time of application, while the Swedish Migration Agency has previously stated that it is calculated until the date the decision is made.
- have had a residence permit or otherwise resided legally in Sweden during the five years preceding your application. (Residence permits for visits or for studies other than doctoral studies may not be included.)
- be able to support yourself and your family financially. Note that this support requirement is not the same as the requirement for permanent residence.
Qualifying period – types of residence permit that can be counted
All residence permits that can lead to a permanent residence permit can be included when calculating the qualifying period. This includes residence permits for doctoral candidates, research or work.
Residence permits granted through a relationship with a person living in Sweden or time spent in the country with the right of residence, (for example a British citizen who lived in Sweden before Brexit or someone living in Sweden with an EU/EEA citizen who has the right of residence) may also be included in the calculation.
Time that may not be counted includes, for example, a residence permit for studies other than doctoral studies or, according to the Swedish Migration Agency’s interpretation, time with a residence permit to seek work after graduation or completed research. The Migration Agency has stated that time spent waiting for a decision on a new residence permit may not be included if you are granted a new permit from a later date, i.e. if there is a gap between the permits. However, a migration court (UM 13489-22, Förvaltningsrätten i Malmö) ruled in the spring of 2023 that such a waiting period is to be regarded as legal residency and thus contributes to the qualifying period. The Migration Agency has stated that it believes that a period without a qualifying residence permit means that you have to accumulate a completely new qualifying period of five years. It also considers that time spent outside Sweden other than that which is generally approved, (see above), cannot be counted, even if during that time you were stationed in another country by a state sector employer. However, these are issues that can be tried in court.
The self-support requirement
The requirements regarding the ability to support yourself in order to be granted a permanent residence permit do not apply to applications for long-term resident status. Instead, the provisions that were in place before the new legislation came into force on 20 July 2021 continue to apply. An important difference is that income does not have to come from your own work or own company, so other income can also be included. What is assessed is whether you will be a burden on the social insurance system and whether your means of financial support are sufficiently long-term. This means, for example, that unemployment benefit and scholarships may be approved as forms of future support. Another important difference is that an application for long-term resident status can be approved if you have been supported wholly or partially by a family member. On the other hand, the Swedish Migration Agency does not allow you to count private savings, but any yield from savings can be included in the calculation.
As far as SULF is aware, there is no clear definition of long-term with regard to self-support. The Migration Agency assesses each case individually. However, sporadic or temporary short-term employment is not approved as a long-term means of support. New legal precedent may be needed to provide more clarity about these requirements.
In 2023, the Migration Agency indicated that it wants to see that applicants can support themselves for at least one year. Here, too, there is a lack of clarity about at which point in time the self-support requirement must be met, i.e. whether it should be calculated from the date of the application or from the date that the decision is made. Previous rulings by the European Court of Justice indicate that the former should apply. The Migration Agency has also said that unemployment benefits will be taken into account when assessing the self-support requirement, but in some in some cases the Agency has ruled that such compensation must be ongoing and did not accept proof that it will be paid later if required. SULF recommends that you contact the Akademikernas a-kassa unemployment insurance fund to request a document stating that you meet the eligibility requirements for compensation in the event of unemployment, how much compensation you would receive and that compensation would be paid for at least 14 months (300 compensation days and five days per week in the case of full unemployment).
Application
An application for long-term resident status can be submitted before your time-limited residence permit expires. If such an application is granted, you can have your residence permit changed to a permanent residence permit, even if you have a valid temporary residence permit at the time the decision is made. This means that you can apply as soon as you believe that you fulfil the requirements for long-term resident status. You can read more about this in the answers from the Swedish Migration Agency below.
If you do not already have a permanent residence permit, the Migration Agency has previously said that it will consider your application as also being an application for a permanent residence permit. You therefore do not need to submit two separate applications. Recently, however, the Agency has indicated that it has reconsidered that position, which may also affect your right to benefits from the Social Insurance Agency as well as your right to work and live in Sweden, (and thus also your right to unemployment benefit), while waiting for a decision if the residence permit you have expires while your application is being processed. You may therefore need to submit a parallel application for another kind of residence permit. The most important thing, as always, is that you submit an application before your current residence permit expires.
If you have long-term resident status, you can reside outside Sweden for up to 6 years if you remain within the EU and in the countries that are covered by the directive. These countries are Austria, Belgium, Bulgaria, Croatia, Cyprus, the Czech Republic, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden. If you move to one of these countries more permanently, you can also transfer your long-term resident status.
Applying for long-term resident status can therefore be an alternative way to obtain a permanent residence permit if you have lived in Sweden for five years but for some reason do not meet the requirements for being granted a permanent residence permit or Swedish citizenship.
The regulations on permanent residence permits are determined at national level (Sweden), while the regulations regarding long-term resident status are based on EU directive 2003/109/EC.
Read more about permanent residence permits (Migration Agency).
Read more about long-term resident status (Migration Agency).
| Permanent residence permit | Long-term resident status | Notes | |
| How long is the qualification period? | Four years if you have a residence permit for doctoral studies, research or work within a seven-year period. | Five continuous years if you have a residence permit or other legal basis for residence. | There is some uncertainty about what is meant by “other legal basis for residence” in the case of long-term resident status, for example time spent waiting for a decision regarding a new residence permit. |
| At what point is the qualifying time calculated? | Primarily the date of the decision, (the date of review), but the seven-year period within which you must have had a residence permit for four years is calculated from the date of your application. | The date of the application. | |
| What does the self-support requirement look like? | On the date of the decision, you must have employment or income from your own business that will last for at least one year into the future or, following an assessment, can be assumed to have a remaining duration of at least one year if your current employment contract does not extend that far. Other forms of income cannot be included, except for social security benefits such as sickness benefit and parental benefit if they are paid during the time you are employed. | On the date of the decision, you must have employment or other income that will last for at least one year into the future or, following an assessment, can be assumed to have a remaining duration of at least one year if your current income does not extend that far. Other income than from employment or your own business can be included in your income calculation, e.g. unemployment benefit, parental benefit, scholarships or the income of a partner. You should not be regarded as likely to be a burden on the social security system. This means that you should not be dependent on means-tested benefits such as housing allowance or subsistence allowance. | The self-support requirement for permanent residence permits was clarified by the Migration Court of Appeal in December 2023, (MIG 2023:18).
See also the Swedish Migration Agency’s legal position, (RS/084/2021). |
| Do I also have to be able to support family members in order to have my own application approved? | No. | Yes, (if they do not have sufficient income of their own). | |
| What income level is required? | SEK 6,090 per month, (in 2024), plus your share of any housing costs. | ||
| Are there other requirements than level of income? | Yes. For example, you must not have a criminal conviction and you must also intend to live in Sweden. In the future, requirements regarding Swedish language proficiency and knowledge of Swedish society will be introduced. | Yes. For example, you must not have a criminal conviction and you must also intend to live in Sweden. In the future, requirements regarding Swedish language proficiency and knowledge of Swedish society will be introduced. | |
| What happens if I have spent some time abroad? | It could be a problem if you have been abroad for more than around six weeks per year. | You can stay abroad for up to ten months in total during the qualification period and for up to six months at a time. | Special rules apply to long-term resident status if you have had an EU Blue Card from another EU member state. |
| When can I apply? | As a rule, only when your current residence permit is about to expire. (As a guideline, 14 days before expiry). | At any time once the qualification period is complete. | |
| Can I apply for another (time-limited) residence permit at the same time? | Yes. Only the extension of the residence permit you already have is assessed, even if you have not applied for it. It may therefore be a good idea to apply for another (time-limited) permit as well. | Yes, and you should do so if there is a risk that your residence permit will expire before a decision is made. Otherwise, you may lose the right to live and work in Sweden. | The processing time for a time-limited permit may be longer if you also apply for a permanent residence permit. |
| If my previous residence permit has expired, can I stay in Sweden and work here while waiting for a decision? | Yes, in the vast majority of cases, if you submitted an application before your previous residence permit expired. | Only if you also applied for a residence permit before your previous permit expired. | |
| If my previous residence permit has expired, can I continue to receive benefits from the Swedish Social Insurance Agency while waiting for a decision? | Yes, in the vast majority of cases, if you applied before your previous residence permit expired. | Only if you have also applied for a residence permit. | |
| If my residence permit has expired, can I go abroad during the processing period and then come back to Sweden? | Not as a rule. | Not as a rule. | Contact the Swedish Migration Agency for more information. Special rules apply if you had a residence permit for work. |
| Can I appeal if my application is unsuccessful? | Yes, but only if the decision is due to you not fulfilling the self-support requirement or the requirement for good conduct, or in the event that you have not been granted another residence permit and thus been notified of a decision regarding deportation. | Yes. | |
| Can I appeal and simultaneously apply for another residence permit and have it granted while my appeal is being considered? | No. | Yes. | |
| Can I lose my permanent residence permit or my long-term resident status? | Yes, e.g. if you commit a crime or are considered to have been untruthful in connection with your application. You can also lose your permanent residence permit if you stay abroad for too long. You may not stay outside Sweden for more than one year, or for more than two years if you have notified the Migration Agency in advance. | Yes, e.g. if you commit a crime or are considered to have been untruthful in connection with your application. You can also lose your permanent residence permit if you stay abroad for too long. You may not stay outside the EU for more than twelve months, or outside Sweden for more than six years. | Special rules apply to revocation of long-term resident status if you have had an EU Blue Card. In some cases, long-term resident status can be transferred to another EU member state. |
| Who can apply? | Everyone who is not a Swedish citizen and who meets the requirements. However, in practice it is not relevant for EU/EEA citizens and their family members, as they usually have the right of residence instead. An EU/EEA citizen can apply for permanent residence after five years. | Only non-EU citizens. | Special rules for residence permits apply to Swiss citizens. For example, you cannot be granted a residence permit for studies or research, but on the other hand a residence permit is generally valid for five years and you do not need a work permit to work in Sweden. This means that you can apply for long-term resident status but not for a permanent residence permit on the basis of the regulations that apply to people who have had a residence permit as a doctoral candidate or researcher.
Please note that if you are a family member of a Swedish citizen, you do not automatically have the right of residence and must apply for a residence permit. Nordic citizens are free to live in Sweden. |
| Does my permit allow me to live and work in other EU countries? | No. | Yes, (but not in Denmark or Ireland). | |
| Can I apply for Swedish citizenship? | Yes, if you have been granted a permanent residence permit and have lived in Sweden for at least five years. | Yes, if your application is approved, (as in that case, you automatically receive a permanent residence permit), and you have lived in Sweden for at least five years. | If you have the right of residence, (in the case of EU/EEA citizens and their family members), you can also apply for citizenship. Special rules apply to Nordic citizens.
If you are stateless, it is sufficient that you have lived in Sweden for four years. |
Other residence permits
If you who have had a residence permit for studies, (including doctoral studies), or research, you can apply for a one-year residence permit in order to seek employment in Sweden. You can find more information about applying for work after studies or research here.
If you have a family member who is a Swedish citizen, an EU/EEA citizen or has a residence permit, you may also have the right to stay in Sweden through that person. In most cases, an application for a residence permit can be submitted without you having to leave Sweden. Remember to state in your application for a permanent residence permit all the reasons you have for being granted a temporary residence permit in the event that you are not granted a permanent residence permit.
Please note that when changing your residence permit, in some cases you may have to leave Sweden and submit an application from abroad. The Swedish Migration Agency has a page where you can type in which permit you currently have and which permit you wish to apply for. You can then see information about what rules apply. Scroll down to “If you are already in Sweden“
You can apply for a residence permit for 12 months if you fulfil certain criteria, but not for a longer or shorter period. This applies both if you have had a residence permit for studies, including doctoral studies, and if you have had a residence permit for research, (often referred to as guest researcher).
In order to be granted a residence permit to seek employment, you must have completed your studies (and obtained a degree) or your research, be able to support yourself financially, have fully comprehensive health insurance and submit your application before your existing residence permit expires. Please note that , unlike the requirements for a permanent residence permit, the financial support does not need to be from employment or an own company. This means, for example, that unemployment benefits can be sufficient to fulfil the self-support requirement. The requirement for comprehensive health insurance is always met if you have been given have a complete Swedish personal identity number (personnummer).
If you receive such a residence permit, due to what SULF perceives as a mistake in the preparation of the legislation, you may not apply for a residence permit for research or doctoral studies without leaving Sweden and applying from abroad. SULF is working to persuade members of parliament to change this. You can, however, apply for a residence permit for work or for a permanent residence permit during this time. However, a residence permit to seek employment cannot be counted towards the four years required. You must instead have previously had a residence permit for doctoral studies, research or work, (you may add together all such periods), for at least four years during a seven-year period.
You can read more about this at the website of Swedish Migration Agency
Residence permit for looking for work after studies
Residence permit after research
If you believe that you meet the requirements for a permanent residence permit, we recommend that you first apply for this instead, as it is a significantly better residence permit. If the Swedish Migration Agency rejects your application for a permanent residence permit, they will also assess whether you can be granted an extended permit for doctoral studies. If you have already completed your studies and therefore cannot be granted an extension, you must state in your application that you want a residence permit in order to seek employment if you want the Migration Agency to examine that issue as well.
The new regulations for people who have a residence permit for work do not apply to you if you have a residence permit for studies or for research because that is a different type of residence permit. However, the new rules contain some improvements for people who have a residence permit for work, and these are relevant for our member groups. The two main changes are the possibility for a person who has a residence permit for work to apply for a residence permit for doctoral studies or for research without first leaving Sweden; and the possibility to be allowed to travel to Sweden while waiting for an application to be processed.
Citizen of an EU/EEA country, a family member of such a citizen or a citizen of Switzerland
If you are a citizen of a country within the EU/EEA, you are covered by the provisions on the right of residence and therefore do not need to apply for a residence permit in Sweden. For example, people who come to Sweden to work or study, (and have means to support themselves), have the right of residence. People who have a right of residence need not apply for a residence permit for doctoral studies or research, nor can such a residence permit be granted. This also applies to family members.
Registration
If you are a citizen of an EU/EEA country, you do not need to apply for a right of residence or contact the Swedish Migration Agency. However, you need to apply for registration with the Swedish Tax Agency. SULF has noted that the Swedish Tax Agency can refuse registration if you are not employed and cannot present proof that you have comprehensive health insurance. This is a situation that should not happen under free movement within the EU, but it can occur due to ambiguities about which member state is responsible for health insurance.
Family members of EU/EEA citizens
If you are a family member of an EU/EEA citizen with a right of residence who lives in Sweden, you also have a right of residence if you live with them. If you are a family member of an EU/EEA citizen, you must apply to the Swedish Migration Agency for a residence card so that you can prove your right of residence. You then do not need a work permit to work in Sweden.
However, family members of Swedish citizens must normally apply for a residence permit to live in Sweden with a Swedish citizen. You can be covered by the right of residence if the Swedish citizen has used the freedom of movement rights within the EU and returns to Sweden.
Permanent right of residence
When you have resided in Sweden with a right of residence for at least five years, you have a permanent right of residence. This also applies to family members of EU/EEA citizens who have had a right of residence for five years. (It is then referred to as a permanent residence card). Contact the Swedish Migration Agency to apply for a permanent right of residence/residence card. You do not have to meet any other requirements than having had a right of residence for five years.
Nordic citizens
If you are a Nordic citizen, you do not need to meet the requirements for either right of residence or a residence permit. You only need to contact the Swedish Tax Agency for registration.
Swiss citizens
If you are a Swiss citizen, special rules apply for residence permits. Neither you nor your family members need a work permit to work in Sweden. However, you must apply for a residence permit if you are to stay in Sweden for more than three months. Swiss citizens cannot be granted special residence permits for studies or research, but you still have the right to study and conduct research in Sweden if you fulfil the requirements for a residence permit. Please note that there are special rules that apply to citizens of Switzerland and their family members. For example, an application can be made free of charge. Contact the Swedish Migration Agency for more information.
Unfortunately, the fact that Swiss citizens cannot be granted residence permits for doctoral studies means that you cannot apply for a permanent residence permit after four years in the same way as other non-EU/EEA citizens. However, after five years, you can apply for long-term resident status.
Other issues concerning residence permits
The new requirement stipulating a minimum salary of approximately SEK 28,000 per month does not apply if you are applying for a residence permit for research or doctoral studies. It therefore does not affect such applications at all in relation to the provisions that applied previously in this regard. If, on the other hand, you get a new job after your doctoral studies or work as a researcher where you are expected to apply for a work permit, you must meet the minimum income requirement.
SULF recommends that you start preparing now for the introduction of a requirement of a certain level of knowledge of Swedish language and society in the future. There is already a proposal that such requirements be introduced for the acquisition of Swedish citizenship from 1 January 2025. We do not currently know when the requirement will be introduced for permanent residence or what knowledge will be required.
We recommend that you bring up with your manager the question of whether you can get support from your employer to attend training during working hours that will help you reach the requirements.
We understand that this is a difficult situation for members who are impacted by the change. The Swedish Migration Agency is responsible for answering questions about how the new law affects you. Therefore, we primarily refer all questions to the Swedish Migration Agency, as they have an obligation to provide everyone with the service they need. It is also the Agency that makes all decisions about residence permits. Through the questions and answers we have collected on this page, and by arranging seminars, we provide members with information about the regulations so that you can also ask the right questions to the Swedish Migration Agency based on your own situation.
This information will also help you to more easily understand the answers you receive from the Agency and to judge whether the answers seem unreasonable or incorrect. If you have questions about matters of principle and which are closely linked to your employment, we can also give individual advice about your situation. In general, in order to receive personal service from the trade union, you must have been a member for at least three months and the problem you have may not have arisen before you became a member.
In addition, SULF works on general level to improve conditions by lobbying politicians and other decision-makers and by influencing opinion on the issue. Read more below under the question “What is SULF doing with regard to permanent residence permits?”.
If you have applied for a permanent residence permit or an extended fixed-term residence permit before your existing residence permit expires, you may continue to reside in Sweden. In most cases, if you also have a work permit you may work in Sweden during the time your application is being processed. However, you should not leave the country during the time your application is being processed, as it may be difficult to return to Sweden if you do not receive your new permit in time.
Yes there is!
Even if unemployment benefit cannot be counted toward fulfilling the self-support requirement for permanent residence, you can still receive unemployment benefit if the requirements that apply in order to receive it are met. In the vast majority of cases, you can receive compensation while you are waiting for a decision regarding a residence permit. Also, unemployment benefit can be regarded as fulfilling the self-support requirement that applies for you to be granted a residence permit to seek employment for one year. It may also be sufficient for you to meet the requirement for your family members to continue to have temporary residence.
Perhaps most important reason of all is that unemployment benefit can be counted toward meeting the requirements for being granted long-term resident status, which in turn entitles you to a permanent residence permit. You can find out more about this elsewhere on this page.
As a member of SULF, if you are a member of the unemployment insurance fund you also have income insurance that provides a higher level of higher compensation in the event of unemployment . The qualification period is one year of membership of both SULF and the unemployment insurance fund, and this requirement must be met on the first day you become unemployed. The income insurance included in your SULF membership provides compensation for up to 150 days, but you can also take out a supplementary insurance to cover a further 150 days. This must also have been taken out at least one year before the first day you become unemployed. To find out more, see.
SULF has been very critical of the proposal, which also included language competence requirements, a requirement that has now been removed, but which will probably be introduced later. We have expressed this in various ways, for example in consultation responses and in debate articles.
The requirement regarding the ability to support oneself financially will create major problems for many, because it can be difficult to find a job that lasts for at least 18 months immediately after completion of doctoral studies or research, not least considering how common short fixed-term employment is within higher education. Since the employment duration requirement is to be tested at the time of the decision, there will also be uncertainty as to whether the requirement is met depending on how long the decision process is. The new regulations may therefore result in fewer foreign citizens wanting to or being able to stay in Sweden and contribute to the Swedish economy. There is a danger that we will lose many highly skilled people and that the internationalization of the higher education will become more difficult. Today, a large proportion of both doctoral candidates and people in career-development positions have a foreign background. It is clear that the politicians’ desire to restrict asylum immigration has been the focus rather than how Sweden will be able to retain qualified people, for example, those who complete a doctorate in the country.
SULF will continue to work with this issue in order to, we hope, be able to bring about changes. This, however, will require changes to the law or new legal precedents.
Postdocs
A scholarship does not entitle you to receive social security benefits. However, if you have previously been employed in Sweden or within the EU/EEA/Switzerland, you may in some cases be entitled to benefits based on your previous income. This is because there are rules on the protection of your sickness benefit qualifying income. If you have a scholarship, you can usually keep your sickness benefit qualifying income rights for a maximum of one year, provided that your postdoctoral period is regarded as further education within your own professional field, which is normally the case. If you are abroad during your postdoctoral period, there may be restrictions on which social security benefits can be paid, and some benefits, (e.g. sickness benefit), cannot be paid during the time you have the scholarship, only when the scholarship period has ended. Please contact the Social Insurance Agency, Försäkringskassan, for more information.
Answer: A scholarship does not qualify the recipient for compensation from the unemployment insurance system. However, if you have previously been employed in Sweden or within the EU/EEA/Switzerland, you may in some cases be entitled to compensation if you become unemployed after your postdoctoral period. In such cases, your scholarship/postdoctoral period must be regarded as studies and the scholarship must be for a full-time position. If the unemployment insurance fund approves the period as studies, up to five years can be disregarded, which means that you can then receive compensation based on the income you had in a previous job before you received the scholarship. Please note that you must continue to be a member of the unemployment insurance fund during the whole of the period of your scholarship. Always contact the Akademikernas a-kassa unemployment insurance fund to find out what applies in your particular case.
If you receive compensation from the unemployment insurance fund, you can also receive supplementary compensation from the SULF income insurance if you fulfil the relevant conditions. You can find out more here.
As you are not covered by the insurances linked to employment, you should investigate thoroughly the need to take out your own insurances, whether they be for compensation in case of medical treatment abroad or insurance cover for you and your possessions. SULF offers good deals on insurance for members through Folksam and Trygg-Hansa, but it is important that you check when and how they apply, not least if you are going abroad. Folksam and Trygg-Hansa can give you advice on your insurance needs. You can find more information here.
Scholarships do not give pension rights, so we strongly recommend that you investigate whether the scholarship provider can instead pay a pension insurance contribution. Some scholarship providers may also take out or pay for supplementary insurances.
In your salary-setting dialogue, you should focus on your achievements and refer back to what you agreed in your development dialogue. Your goals and your performance provide the basis for your salary development. You can read more about how to prepare for your salary dialogue here.
Arguments such as “my electricity bill is really high” or “food prices have gone up so much” are not relevant, as these are not salary criteria that should be part of the basis for your salary review.
The agreements that make up the Swedish salary model are not linked to inflation. This means that during periods of low inflation, you may see better salary growth. In the past 10 years, members of the Saco-S collective, (which includes SULF), have received an average salary increase of 17 per cent above inflation.
You can find more information on inflation and salary growth here (in Swedish).
No, in the Swedish labour market there are no salary agreements linked to inflation.
Termination of employment
More information termination of employment
According to LAS, (the Employment Protection Act), if the employee is terminating the employment, one month’s notice period applies if the employment has lasted a maximum of one year. If you have been employed for more than a year, you have a two-month notice period. If you have had other government employment directly before your current position, then the employment
period includes this period too. If the employer agrees, it is possible to have a shorter notice period.
Here is information about the steps you should take when you become unemployed and the benefits you can receive, such as the SULF income insurance. The most important thing is that you register as a jobseeker with Arbetsförmedlingen, (the Swedish Public Employment Service), on your first unemployed working day.
Unemployment insurance is the basis for your income insurance. If you are not a member of the Akademikernas a-kassa insurance fund, the income insurance is not valid at all. You pay the unemployment insurance fee directly to Akademikernas a-kassa. If you would like to check how long you have been a member, log in to Mina sidor.
If you are not yet a member of the unemployment insurance fund, join Akademikernas a-kassa now.
Work environment
You should start by talking to your manager. It is the employer’s responsibility to ensure that you have a reasonable workload. Your work task plan can help you to plan your working hours. To achieve balance in your work, the plan may need to be revised. If your manager is not very understanding, you can contact your local Saco-S association and/or health and safety representative, who can provide support in your dialogue with the employer.
You should start by bringing the matter up with your manager. You may have colleagues who feel the same way, in which case you can talk to the manager together and raise the importance of getting the necessary training to be able to work with the new program. If your manager does not agree, you can contact your local Saco-S association and/or health and safety representative for support in the matter. See also Routines below.
Tip: To avoid this type of situation, SULF has put together Routines/checklist for new digital tools in order to support local associations and facilitate dialogue with employers on these issues.
The employer needs to have rules and routines for this type of work environment issue. Is there a policy? Is it applied? You should raise the issue with your manager to find out what the rules are. It sounds like you need to discuss IT availability at your workplace so that you have an agreed position on the matter. Feel free to use our tool for accessibility and suggested guidelines. If you don’t see any improvement or if anything is unclear, you can contact you can contact your health and safety representative and/or your local Saco-S association and/or to start a dialogue.
As a manager, you are expected to be aware of the provisions in the Work Environment Act and the work environment rules that apply in your workplace. It is also common for managers to be given specific work environment duties, such as initiating health and safety inspections and administrating other parts of the systematic work environment routines. To be able to take this responsibility and better understand your role, you need to learn more about work environment issues. You should contact your immediate manager to discuss and plan the training you need for your various roles and responsibilities.
The employer is responsible for the work environment, even when you work at home. You should talk to your manager regularly about your work environment. This means not just the physical work environment and your IT environment, but also how you work and how you feel about your collaboration with colleagues and others you have contact with at work. If you feel that something is not working properly, it is important that you inform your manager, your health and safety representative and/or the local Saco-S association or Akademikerförening.
Working hours
Yes, overtime must be ordered or approved retroactively by your immediate manager. You cannot decide yourself to work overtime and then assume that you will receive compensation afterwards. It is important that you document any requests to work overtime so that there is no disagreement later. Overtime pay is regulated in Villkorsavtal-T, a terms and conditions agreement or your local working time agreement.
The full text of Villkorsavtal-T can be found on the Swedish Agency for Government Employers’ website (in Swedish).
You can find the local working time agreements that we have access to here (in Swedish). Search for arbetstidsavtal.
Additional hours is when a part time employee is asked to work more than he or she normally works. For example, if you work 50 per cent part time and are asked to work more, that is additional hours. Additional hours are reimbursed differently to overtime, so check your local working time agreement or Villkorsavtal-T, a terms and conditions agreement.
The full text of Villkorsavtal-T can be found on the Swedish Agency for Government Employers’ website (in Swedish).
You can find the local working time agreements that we have access to here (in Swedish). Search for arbetstidsavtal.
Contact your local Saco-S association or local SULF association and they will help you try to solve the problem. It is important that you are able to show that you have been ordered to work overtime.
Unregulated working time means that you work towards goals and deadlines rather than working a certain number of hours per day, month or year. Unregulated working time gives you a great deal of freedom to plan your own working hours. However, it does not mean that you can ignore meetings that you are called to teaching you are scheduled for. If you have unregulated working time, you are not entitled to overtime compensation. If your manager wants you to change to unregulated working time, the employer must negotiate this with you.
Contact your local union representative and they will help you with this.
Annual working hours is the most common working time for university teachers. It means that you must work a certain number of hours per year. Annual working hours are often used for positions for which working hours vary between different times of the year. If you have annual working hours, you are entitled to overtime.